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Administrative Assistant Abbott
2 weeks ago
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
Administrative Assistant
This position works out of our UAE location in the Abbott Nutrition Division, reporting to the EMEA Marketing Director.
About Nutrition Division
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac, PediaSure, Pedialyte, Ensure, and Glucerna – to help get the nutrients they need to live their healthiest life.
What You'll Do
- Provide administrative support to Marketing, Commercial, Finance, Medical & IT-BRM functions.
- Organize and schedule meetings and appointments.
- Arrange meetings & events, business travels & hotel bookings for Healthcare Professionals & MEAP employees.
- Prepare & submit expense reports for Marketing, Finance & Medical Director and Commercial Head.
- Assist in visa applications for business travelers.
- Raise Promo & budget approvals related to MEAP expenditures.
- Prepare & review contracts, SOW/LPOs for Marketing & IT-BRM team & route them for approval.
- Prepare & keep track of vendor agreements & files, ensuring compliance documents and due diligence are completed.
- Raise, submit & track ICB-PAF in Cora system.
- Clear invoices for goods/services received, ensure complete supporting documents are attached, and submit to accounts for timely processing of payments.
- Perform accrual of goods/services received on a monthly basis to allow expenses to be reported when incurred, allowing the business to properly manage finances.
- Monitor monthly accrual analysis submitted by CFS team to ensure accruals are properly booked and invoices submitted are properly accounted.
- Assist the affiliate and other Abbott divisions in obtaining contract signatures from the company's authorized signatory.
- Develop and carry out an efficient documentation & filing system.
- Provide other essential administrative support as required by the management.
Required Qualifications
- Any graduate with a minimum of 3-5 years relevant experience in a similar role with a reputed multinational company.
- Good communication skills.
- Ability to work in a matrix environment.
- Enthusiastic, proactive, and high drive for results.
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at , and on Twitter @AbbottNews and @AbbottGlobal .
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