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Events Officer

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Masdar Full time
Roles and responsibilities

Qualifications

PreferredQualifications:

  • MBA orrelevant Master's degree from a top-tier internationallyrecognized higher educationinstitution
  • Bachelor's degree incommunications, mass media, marketing or relateddiscipline

PreferredExperience:

  • At least5yearsof experience in senior roles in event management for largeevents and/or large organizations or an equivalentexperience

  • EventPlanning andStrategy

  • EventConceptualization : Work closely with clients tounderstand their vision, needs, and objectives for the event.Create an event plan that aligns with thesegoals.
  • BudgetManagement : Develop and manage event budgets,ensuring that costs are controlled and within the agreed-uponbudget while still achieving a high-qualityexperience.
  • TimelineCreation : Develop a detailed timeline for eachevent, coordinating timelines for every task and departmentinvolved.

  • CoordinationandLogistics

  • VendorManagement : Coordinate with vendors and suppliersfor all aspects of the event, including catering, audio-visualequipment, decorations, and transportation. Negotiate contracts andensure timely delivery ofservices.
  • VenueCoordination : Work with venues to secure locations,confirm availability, manage contracts, and handle all logisticalaspects related to the venue setup and eventflow.
  • On-Site EventManagement : Oversee the event on the day, ensuringeverything runs according to plan, troubleshooting any issues, andmanaging staff andvolunteers.

  • TeamLeadership

  • TeamManagement : Supervise and delegate tasks to eventcoordinators, assistants, and other event staff, ensuring all areclear on their roles andresponsibilities.
  • Training andDevelopment : Ensure that the event team isadequately trained and well-prepared for their roles before andduring theevent.
  • Motivation :Lead by example, fostering a collaborative and positive teamenvironment, especially during the high-stress moments leading upto and during theevent.

  • ClientRelations

  • ClientCommunication : Maintain open and clear communicationwith clients throughout the planning process, providing updates andhandling concerns in a professionalmanner.
  • Post-EventEvaluation : After the event, collect feedback fromclients to evaluate the success of the event, discuss what workedwell, and identify areas forimprovement.
  • Customized EventDesign : Tailor event themes, experiences, andactivities to meet client needs and exceed theirexpectations.

  • MarketingandPromotion

  • EventPromotion : Depending on the nature of the event,assist in marketing efforts to promote it, including social mediacampaigns, invitations, and promotionalmaterials.
  • BrandAlignment : Ensure that the event aligns with theclient's brand image and values, particularly for corporateor publicevents.

  • Problem-SolvingandTroubleshooting

  • IssueResolution : Address any problems that arise duringthe event—whether related to technical issues, vendordelays, or logistical concerns—and find immediatesolutions to preventdisruptions.
  • CrisisManagement : Remain calm and proactive in addressingemergencies or unforeseen issues to ensure that the event continueswithout significantdisruptions.

  • Complianceand RiskManagement

  • Healthand Safety : Ensure the event complies with allrelevant health, safety, and legal regulations, including firecodes, security protocols, and insurancerequirements.
  • Permits andLicenses : Secure necessary permits and licenses forthe event, especially for public gatherings or events involvingalcohol.
Desired candidate profile

  1. OrganizationalSkills

    • Ability to plan,coordinate, and manage multiple aspects of an event simultaneously,while ensuring that no detail isoverlooked.

  2. Leadershipand TeamManagement

    • Strongleadership skills to manage a team, motivate staff, and ensuresmooth coordination among different departments orvendors.

  3. CommunicationSkills

    • Excellent verbaland written communication skills to engage with clients, vendors,event staff, and otherstakeholders.

  4. Problem-Solvingand CriticalThinking

    • Ability tothink quickly on your feet and find solutions when challengesarise, ensuring minimal impact on the event'ssuccess.

  5. Attentionto Detail

    • A keen eyefor detail to ensure that every element of the event, fromdecorations to logistics, is handled withprecision.

  6. CustomerService

    • Exceptionalcustomer service skills to engage with clients, ensure theirsatisfaction, and handle any complaints or concernsprofessionally.

  7. TimeManagement

    • Ability tomeet deadlines, adhere to event timelines, and manage timeeffectively to ensure smooth eventexecution.

  8. NegotiationSkills

    • Ability tonegotiate with vendors, suppliers, and venues to secure the bestdeals and services while staying within thebudget.

  9. Budgetingand FinancialManagement

    • Experiencein managing budgets, including cost estimates, invoice handling,and ensuring that events stay within financialparameters.

  10. CreativeThinking

    • Ability tothink creatively in designing event concepts, themes, andexperiences that captivate attendees and leave a lastingimpression.
Key Skills
Group Event,EventOversight,Plan Events
Employment Type: Full-time
Department / FunctionalArea: Event Planning
Experience: years
Gender: Male
Vacancy: 1