Receptionist

7 days ago


Sharjah, Sharjah, United Arab Emirates First Select Employment Services Full time

Intermediate School, Bachelor of Business Administration

Nationality: Any Nationality

Vacancy:

Job Description:

  • Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.
  • Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.
  • Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
  • Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
  • Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
  • Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.
  • Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.
  • Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.
  • Support event planning by coordinating logistics for meetings and corporate events, liaising with vendors and managing on-site arrangements.
  • Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.

Desired Candidate Profile:

  • High school diploma or equivalent required; an associate degree in office administration or related fields is preferred.
  • 1-3 years of experience in a receptionist or front desk role, showcasing your proficiency in managing a busy reception area.
  • Experience in a corporate or customer service environment, demonstrating your ability to handle diverse client interactions with professionalism.
  • Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
  • Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with office equipment such as printers and fax machines.
  • Excellent verbal and written communication skills, capable of conveying information clearly and concisely to various audiences.
  • Exceptional organizational skills with a keen attention to detail to manage multiple tasks and prioritize effectively.
  • A friendly and approachable personality, exhibiting patience and understanding when dealing with customer inquiries or concerns.
  • Ability to maintain confidentiality and handle sensitive information with discretion in a professional setting.
  • Physical ability to remain seated for extended periods while also being able to lift light office supplies and packages.

Employment Type: Full Time

Company Industry:

  • NGO
  • Social Services
  • Community Services

Department / Functional Area:

  • Administration

Keywords:

  • Welcome Desk Attendant
  • Customer Service Representative
  • Customer Service
  • Reception
  • Front Desk Reception
  • Receptionist Cum Telephone Operator
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