Team Assistant
7 days ago
Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for a Team Assistant / Executive Assistant for our client to be based out of their Abu Dhabi office.
Job Purpose:
To provide professional secretarial and administrative support for our Client's Directors within the Executive team and the Business Unit team.
- Manage diary, schedule meetings, and ensure preparation and attendance.
- Review and address incoming emails/correspondence independently when appropriate.
- Organize travel arrangements with necessary approvals and assessments.
- Handle phone communications with internal, client, and supplier contacts.
- Manage expense claims and approvals for the Director.
- Maintain timesheets for the Director and their leadership team.
- Coordinate internal and external meetings, prepare materials, take minutes, and track actions.
- Expedite delegated tasks from the Director.
- Assist with planning and reviewing the Director's schedule to meet commitments and goals.
- Handle ad hoc projects requiring research and data collection.
- Prepare presentations and reports for various audiences, ensuring quality.
- Compile reports and coordinate timely submissions.
- Maintain filing systems and controlled documents.
- Implement and manage processes according to company policies.
- Communicate with senior clients and stakeholders on behalf of the Director.
- Liaise with senior management internally for the Director.
- Build relationships with other PAs and the Admin Team.
- Organize periodic events.
- Provide support to other Directors and Senior Management as needed.
Requirements:
- Strong organizational and professional skills.
- Proficient in Word, Excel, and PowerPoint (intermediate or preferably advanced).
- Excellent interpersonal and communication skills, confident at all levels (internal and external).
- Minimum 3 years of relevant experience.
- Team player with a flexible attitude, able to maintain positive relationships.
- High integrity and able to work with complete confidentiality.
- Assertive, deadline-driven, and detail-oriented.
- Proactive, able to prioritize and work under pressure with minimal supervision.
- Strong organizational awareness.
- Event Management experience is a plus.
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