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Project Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Leidos Full time
Job Summary

We are seeking a highly skilled and experienced Project Coordinator to join our team at Leidos. As a Project Coordinator, you will play a critical role in the successful execution of our projects, ensuring that all site activities are coordinated and completed according to contract requirements, local country requirements, and Leidos policies and procedures.

Key Responsibilities
  • Coordinate site activities, including delivery, offloading, and storage, installation, testing, and completion, according to contract requirements, local country requirements, and Leidos policies and procedures.
  • Provide overall coordination of the Works, including coordination of shared access to workspaces, product selections for compatibility, and temporary facilities and controls.
  • Coordinate sequencing and scheduling of the Works, including attending Combined Contractors' Meetings with other contractors for sequencing and coordinating the Works.
  • Provide construction photography, quality-assurance and quality-control services, and coordinate sequence of activities to accommodate tests and inspections.
  • Coordinate preparation and submittal of Record Documents, operation and maintenance manuals, and integration of mechanical and electrical work into limited spaces.
  • Supervise and coordinate the Installation Staff, EHS Officer, QA/QC Engineer, Interface Controller, and Planner for site execution and project documentation works under management of Program Manager.
  • Coordinate all documentation and interface works as required by the contract and program, including Design Reviews, Inspection and Test Plan, Close-out documentation, and others that are contractually specified.
  • Review technical and site execution sections of the contract and coordinate the site execution and installation completion accordingly.
  • Verify the Scope of Supply is in-line with Contract Specs, and Config-guides, and attend Technical meetings and do necessary coordination with Customer.
  • Coordinate Integration, and Interface Control Documents, Network Design, Raise Site Clarification Requests when necessary, and provide input for Change orders and Letters when requested by Program Manager.
  • Lead/Coordinate Accessories, Spare Parts, Faulty Part Replacement and Return (RMA) Shipments, and support Delivery, Transport, and Storage coordination and oversee all phases of Installation for according to Project Schedule and project requirements.
  • Review Daily/Weekly/Monthly Reports to support Program Manager, report any execution risks on project instantly to Program Manager, and supervise staff and conduct personnel administration.
  • Follow a project schedule and communicate with internal and external customers to set expectations, assign duties, sets deadlines, request schedule revisions as necessary, and follow up with stakeholders.
  • Communicate with stakeholders including leading team meetings, providing regular status reports, and delivering required technical reports, conducting site reviews, preparing statements of work, utilizing documentation control system and configuration management system to release site documentation required by contract.
  • Work in a team, matrixed and remote environment to bring teams together to achieve objectives, continually build relationships with internal stakeholders to achieve the successful completion of projects, and build relationships and communicate across the organization to utilize all cross-functional department expertise.
  • Always follow and promote Group and Company policies and procedures, ensure all Company equipment and personal PPE properly used, fully understand and always adhere to the Company's Equality Policy at all times, and conduct themselves in accordance with our Corporate Company Values and Business Ethics at all times.
Requirements
  • Working knowledge for Project Coordination and Documentation.
  • Strong documentation and process discipline with close attention to details.
  • 5 Years Experience in Security Screening Equipment and Explosive Detections Systems.
  • Excellent interpersonal skills and strong leadership skills, with the ability to delegate & motivate.
  • Team focused & positive.
  • Proven ability to apply supervision and coordination and substantive technical expertise.
  • Proven experience of successful site implementation and program completion.
  • Previous experience in a similar working environment, i.e. Airports, Electromechanical installations.
  • Demonstrable experience of successfully influencing stakeholders regarding site execution and problem resolution.
  • Ability to write reports, business correspondence, and to effectively present information to stakeholders.
  • Proven experience of team management of min. 6 personnel.
  • Bachelors Degree in Engineering, or equivalent.
  • Excellent on MS Office, MS Project, Acrobat Pro, and MS Outlook.
  • Residence in Gulf Region and willingness to relocate to UAE if necessary.
  • Valid UAE or International driving license.
  • Checkable work history for airport passes (security vetting may be required).
Desirable
  • Expert Knowledge of Autocad, Revit, BIM.
  • Expert knowledge of Primavera.
  • Proficient in the use of Costpoint.
  • PMP and Finance knowledge is a plus.
  • Native Arabic speaker.
  • Understanding of key business metrics, key drivers, business vision, and airport installation processes and challenges as applicable.
  • Wide ranging technical background.
  • Previous experience in the following areas:
    • Airport X-Ray imaging systems.
    • Airport Conveyor systems.
    • Airport operations.
    • Electrical installations.
    • Mechanical installations.
    • Civil works.
  • H&S qualifications.
  • QEHS requirements for ISO9001 / ISO14001 / OSHSAS 18001.