Project Coordinator

4 days ago

Dubai, Dubai, United Arab Emirates AL Rostamani Group LLC Full time
Job Summary

The AL Rostamani Group LLC is seeking a highly organized and detail-oriented Project Coordinator to support the Operations Manager in day-to-day operational coordination, documentation, and reporting. The ideal candidate will have a strong ability to manage multiple tasks, maintain schedules, and keep project documentation in order.

Key Responsibilities

  • Provide high-level administrative and operational support to the Operations Manager.
  • Coordinate and obtain various project data, including tracking progress and updating the same and ensuring deadlines are met.
  • Prepare resource management files and project budget files in line with SF system and SAP System.
  • Prepare project performance reports, including compilation of various data for Earned Value Analysis reporting.
  • Support in the preparation of business plan data and other strategic initiatives.
  • Prepare and maintain documentation, reports, and presentations.
  • Initiate and respond to written and verbal correspondence, including composition, editing, and distribution.
  • Transcribe drafts for internal correspondence, such as memos, flyers, letters, minutes, and emails, as per the instruction from the Operations Manager.
  • Organize meetings, including scheduling, preparing agendas, and taking minutes for T & D Project Closure, ESCO, Solar & MEP Divisions.
  • Interdepartmental coordination (T&D Project, Solar, ESCO, MEP, Finance, Admin, etc.) for data collection, various other day-to-day activities, including resource allocation as per the schedule and its updation in the Daily Manpower Reports.
  • Act as a liaison between managers and other staff to represent and communicate issues and directives.
  • Handle all general office tasks, filing, and maintaining records in the system.

Requirements

Qualifications

  • Bachelor's degree in Business Administration or Commerce with 6 to 8 years of experience.
  • Proven experience as a project coordinator in construction projects handling project data.
  • Proficiency in MS Office applications, especially MS Excel.
  • Excellent organizational and time management skills.
  • Ability to work independently and prioritize tasks effectively.
  • Experience in handling project performance reports (Earned Value Analysis), budget files, manpower data is mandatory.
Desired Candidate Profile
  1. Organizational Skills: Strong ability to manage multiple tasks, maintain schedules, and keep project documentation in order.
  2. Communication: Effective verbal and written communication skills for interacting with team members, stakeholders, and clients.
  3. Attention to Detail: Careful attention to ensure accuracy in documentation, reports, and schedules.
  4. Time Management: Proficient in prioritizing tasks and meeting deadlines.
  5. Problem-Solving: Ability to identify issues and propose practical solutions.
  6. Technical Proficiency: Familiarity with project management software (e.g., Trello, Asana, Microsoft Project) and basic office software (e.g., Microsoft Office, Google Workspace).
  7. Team Collaboration: Strong interpersonal skills to work effectively within a team and support various team members.
  8. Basic Financial Understanding: Knowledge of budgeting and tracking project expenses.
  9. Adaptability: Flexibility to adjust to changing project requirements and dynamics.
  10. Research Skills: Ability to gather information and assist with project-related tasks as needed.

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