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Document Management Specialist

2 months ago

Dubai, Dubai, United Arab Emirates Duserve Full time

Job Summary:

Duserve is seeking a highly skilled Document Management Specialist to join our team. As a key member of our organization, you will be responsible for maintaining effective processes and procedures for document control, ensuring all documents are organized, easily accessible, and retrievable.

Key Responsibilities:

  • Maintain a systematic classification system that classifies and stores documents in a way that supports efficient retrieval and use.
  • Establish and maintain a comprehensive and accurate record of all documents, including historical versions.
  • Ensure that all documents are preserved in accordance with the requirements of our organization's policies.
  • Coordinate the storage and disposal of obsolete or redundant documents in accordance with retention policies.
  • Perform documentation distribution to appropriate individuals and ensure they have access to the latest and most relevant versions.
  • Monitor the retrieval and updating of documents, and manage the circulation of revised and updated versions to ensure that stakeholders are working with the most up-to-date information.
  • Support in ensuring the quality and accuracy of documents by conducting regular checks.
  • Identify errors or discrepancies in documentation and work collaboratively with different teams to quickly address and resolve any documentation issues.
  • Engage in all document-related inquiries, communicating any changes or updates in document control processes and policies to relevant parties.
  • Ensure that all document control processes comply with regulations and regulatory standards by conducting periodic audits.

Requirements:

  • Bachelor's degree with professional certification in Document Management will be an added advantage.
  • Mastery of software and systems related to document management is essential.