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Administrative Assistant cum Human Resources Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Kannans Mechanical Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Coordinator cum HR Generalist to join our team at Kannans Mechanical Services. The successful candidate will be responsible for providing administrative support to our financial and HR functions.

Key Responsibilities
  • Financial Operations:
    • Reconcile invoices and identify discrepancies to ensure accurate financial records.
    • Create and update expense reports to facilitate reimbursement and budgeting.
    • Enter financial transactions into internal databases to maintain accurate records.
    • Maintain digital and physical financial records to ensure compliance with regulatory requirements.
    • Issue invoices to customers and external partners as needed to facilitate timely payment.
    • Review and file payroll documents to ensure compliance with labor laws.
    • Participate in quarterly and annual audits to ensure accuracy and compliance.
  • HR Generalist:
    • Monitor staff performance and attendance to ensure compliance with company policies.
    • Assist with day-to-day operations of the HR functions and duties to ensure seamless support.
    • Provide clerical and administrative support to Human Resources executives to facilitate efficient operations.
    • Compile and update employee records (hard and soft copies) to ensure accuracy and compliance.
    • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.) to facilitate informed decision-making.
    • Deal with employee requests regarding human resources issues, rules, and regulations to ensure compliance and fairness.
    • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.) to ensure accurate payment.
    • Coordinate communication with candidates and schedule interviews to facilitate efficient recruitment.
    • Conduct initial orientation to newly hired employees to ensure a smooth onboarding process.
    • Assist our recruiters to source candidates and update our database to ensure a robust talent pipeline.
Requirements
  • Dubai: Reliably commute or planning to relocate before starting work.