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Logistics Operations Coordinator
1 week ago
Job Description
We are seeking a highly organized and detail-oriented Logistics Operations Coordinator to join our team at PrecisionHire Solutions.
As a Logistics Operations Coordinator, you will play a critical role in supporting the Procurement and Logistics team in ensuring the smooth operation of our supply chain.
- You will be responsible for sorting, dispatching, filing, and processing invoices and other documents in a timely and accurate manner.
- You will create purchase orders in our ERP system for processing invoices and manage SCM documents efficiently.
- You will control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced for the SCM team.
- You will file and archive relevant documentation, creating templates as needed.
- You will check and edit documents for accuracy and compliance, controlling the flow of documents in and out of the department.
- You will generate Goods Received Notes (GRN) and analyze data for process improvement.
- You will support the smooth running of the supply chain department through administrative duties, accurately recording and tracking file movements within the organization.
- You will set up, copy, scan, and store documents, managing requests for documentation.
- You will review and maintain the accuracy of records, editing where necessary to ensure they are up to date.
- You will maintain confidentiality around sensitive documentation, generating reports and preparing presentations as needed.
- You will exhibit negotiation and interpersonal skills, preparing feasibility study and market study updates.
- You will communicate effectively in English, both written and verbal, securing additional information on departmental needs.
- You will search and qualify new suppliers based on project needs, examining and analyzing purchasing requirements to set an effective procurement plan.
- You will interpret GRADE purchasing policy, processes, and procedures, providing recommendations to the Procurement/Logistics Manager.
- You will help manage and track all GRADE purchases with vendors and requestors, including contract duration and expiration.
- You will seek new vendors who may qualify to do business with GRADE, identifying vendors for purchasing.
- You will ensure an updated vendor database and items master list, supporting Supply Chain Officers as needed.
- You will track project and general materials orders and delivery times.
Your Profile
To be successful in this role, you will need:
- A Bachelor's Degree in Engineering, Business Administration, Finance, or a relevant certificate.
- 3 years of experience as an administrator/document controller with basic knowledge in Procurement and Logistics.
- Proficient in MS Office (Excel and Word).
- Knowledge of ERP systems, specifically MS D365.