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Director General's Office Manager

2 weeks ago

Dubai, Dubai, United Arab Emirates TXM Solutions Full time

We are seeking a highly motivated and experienced Director General's Office Manager to join our team at TXM Solutions. This role will be responsible for providing executive-level support to our Director General, ensuring the efficient operation of their office.

Main Responsibilities
  1. Act as the primary point of contact for all matters concerning the DG office, responding to internal and external inquiries as necessary.
  2. Provide comprehensive secretarial and administrative support, including drafting, editing, and preparing correspondence, reports, agendas, meeting notes, and action points.
  3. Manage the DG's daily schedule and task list, prioritizing tasks and ensuring deadlines are met.
  4. Arrange meetings, conferences, and events, coordinating logistics, travel arrangements, and documentation.
  5. Ensure the highest level of discretion, judgment, and diplomacy in handling confidential information and sensitive matters.
Key Qualifications
  • Undergraduate degree with at least seven years of relevant administrative experience, preferably in an international non-profit organization.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
  • Excellent communication skills in English and Arabic, with native-level proficiency in Arabic required.
  • Strong organizational skills, ability to prioritize tasks, and attention to detail.
  • Interpersonal skills, flexibility, and adaptability in a multicultural environment.
  • Demonstrated problem-solving ability, decision-making capability, and emotional maturity.