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Document Governance Specialist
1 week ago
Company Overview
SYS EQUIPMENT is a renowned provider of innovative solutions to the process industry for monitoring and measurement.
We partner with leading pioneers to equip operators with the tools and expertise to overcome challenges in operating, maintaining, and preserving assets.
Job Description Summary
We are seeking an experienced Project Document Controller to maintain active documents and records, and to oversee our document control strategy for legal and regulatory compliance.
The ideal candidate is a self-motivated professional who can work well both independently and in various teams.
Responsibilities
- Continuously review and improve document control procedures to align with current business needs and industry best practices.
- Digitize hard copy documents and file them in electronic systems for easy accessibility to relevant groups.
- Perform quality checks on incoming documents to ensure accuracy, completeness, and adherence to established standards and guidelines.
- Oversee the day-to-day management of electronic documents, including creation, naming, distribution, tracking, and filing of project documents.
- Manage the document control mailbox and act as the main point of contact for all document control-related inquiries.
- Prepare outgoing submittal packages accompanied by a document transmittal that will be tracked and monitored.
- Maintain an accurate version control system for engineering drawings, ensuring the latest revisions are accessible to relevant stakeholders while superseded versions are securely archived.
- Review and maintain the accuracy of our electronic document management system (EDMS) and document registries.
- Track controlled document revisions and changes, follow up on review comments, and manage the document approval process while adhering to change management protocols.
- Notify personnel of updated document versions and how to access them.
- Collaborate closely with project teams, engineers, contractors, and other stakeholders to streamline document workflows and resolve document-related issues promptly.
- Develop Master Document Templates for common document types that include revision history, standard verbiage, and approved company branding.
- Provide guidance and training on document management procedures and processes.
- Regularly provide reports on document status, progress updates, document review cycles, and distribution logs for management teams and other relevant parties.
