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Office Administrator with Reception Duties

3 weeks ago

Dubai, Dubai, United Arab Emirates Amer Al Ghurair Real Estate Full time

Responsibilities

  1. Greet and welcome visitors, ensuring a positive first impression of the company.
  2. Notify staff members of visitor arrival and direct visitors to the correct office.
  3. Manage security and telecommunications systems, ensuring a secure and efficient work environment.
  4. Answer and refer visitor inquiries, providing accurate and helpful information.
  5. Organize and maintain accurate records of billing, customer, and client data.
  6. Direct visitors to the correct office, ensuring they are able to locate their desired destination.
  7. Provide excellent customer service, responding promptly and professionally to all inquiries.
  8. Manage timekeeping and record-keeping duties, ensuring accuracy and efficiency.
  9. Handle stationery management, ensuring supplies are maintained and replenished as needed.
  10. Ensure the reception area remains safe and clean, adhering to company policies and procedures.
  11. Document and communicate actions, irregularities, and continuing needs to support continuity among work teams.

Requirements

  • Familiarity with phone systems and Microsoft Office software.
  • Excellent communication and organizational skills.
  • Previous experience in handling front desk or reception duties.