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Office Support Specialist
1 week ago
We are looking for a skilled Office Support Specialist to join our dynamic team at SGS. As an Admin Officer/Receptionist, you will be responsible for providing exceptional support to our staff and guests.
Key Responsibilities:
- Welcome visitors professionally, ensuring accurate recording of their visits.
- Answer, screen, and direct incoming calls while providing helpful information to inquiries.
- Ensure the reception area and conference rooms remain organized and well-presented at all times.
- Maintain office supplies inventory, ensuring sufficient stock levels and proper record-keeping.
- Ccoordinate necessary maintenance and support services for efficient office operations.
- Manage and direct incoming and outgoing communications, ensuring timely delivery to the relevant team members.
- Carry out additional administrative tasks as assigned by the Reporting Manager.
- Maintain employee timesheets, assisting HR with administrative duties related to personnel.
- Support employee onboarding and offboarding, coordinating with relevant departments and updating records.
- Work with IT to set up email accounts and system access for new joiners.
- Maintain an organized record of correspondence, including letters, couriers, reports, and invoices.
Requirements:
- High school diploma or equivalent; additional certifications in administration are valuable.
- 1–2 years of experience in administrative or secretarial roles, preferably in a corporate environment.
- Prior experience in customer-facing roles or reception duties is beneficial.
- Strong coordination and organizational skills, with effective interaction with all levels of management.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Excellent communication skills in English and Arabic (both written and spoken).