Document Coordinator

7 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Mazrui International Full time
Job Title: Document Controller

Mazrui International is a diversified holding group with various business interests across different industries.

The successful candidate will be responsible for managing administrative functions, office operations, and ensuring accurate financial record-keeping and reporting.

This role requires a strong understanding of both administrative management and accounting practices, ensuring smooth operations across all departments.

Key Responsibilities:

  • Oversee day-to-day office operations to ensure a smooth workflow and effective communication between departments.
  • Manage office supplies and inventory to ensure necessary materials are available.
  • Handle correspondence, scheduling, and general office maintenance tasks.
  • Coordinate meetings, appointments, and travel arrangements for management or staff.
  • Maintain filing systems (both physical and digital) and handle document management and record-keeping.
  • Supervise office staff, delegating tasks, and managing performance.
  • Assist in human resource functions, such as payroll coordination, recruitment, and onboarding processes.

Accounting Responsibilities:

  • Prepare and maintain accurate financial records, including accounts payable and receivable, bank reconciliations, and journal entries.
  • Generate and review financial reports, such as balance sheets, profit and loss statements, and cash flow statements.
  • Manage the company's accounting software, ensuring all entries are up-to-date and accurate.
  • Assist in preparing and monitoring budgets, ensuring adherence to financial policies and procedures.
  • Ensure compliance with financial regulations, tax laws, and audit requirements.
  • Handle invoicing, payments, and financial transactions in a timely and organized manner.
  • Assist with monthly, quarterly, and year-end financial closings and audits.

Requirements:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Proven experience in an administrative and accounting role, with a solid understanding of bookkeeping principles and office management.
  • Proficient in accounting software, especially Excel.


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Khayyat Investments (AKI) Full time

    Job DescriptionTo support the project team in ensuring effective coordination throughout the drafting, design, and submission/approval processes within the project.Maintain and update the Document Control Register (logs) for procurement, materials, shop drawings, as-built documents, and variations to ensure clarity on project document status.Prepare and...

  • Document Coordinator

    24 hours ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Etihad Full time

    Job DescriptionThe Document Controller plays a critical role in ensuring seamless coordination and traceability of all project documentation. Their work supports timely decision-making by maintaining organized, accessible, and compliant records throughout the construction and commissioning phases.Key Responsibilities:The Document Controller may produce...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Etihad Airways Full time

    Cargo Terminal Document Controller RoleAt Etihad Airways, we are currently seeking a highly organized and detail-oriented Document Controller to join our team. As part of our landmark cargo terminal project at Abu Dhabi International Airport, this role plays a critical part in ensuring seamless coordination and traceability of all project documentation.The...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time

    We are looking for a skilled Document Coordinator to provide high-quality support services to our team at Al Nahiya Group.Job SummaryCoordinate the collection, distribution, and maintenance of documents, files, and packages.Perform scanning, photocopying, and organizing duties as needed to ensure efficient operations.Support with receiving and sending mail,...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates GHD Full time

    GHD is seeking a highly organized and detail-focused individual to join our team as a Document Coordinator.The successful candidate will be responsible for ensuring the smooth flow of documents throughout various projects, including receipt, distribution, scanning, indexing, and logging. This involves working closely with project management teams to...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Parsons Oman Full time

    At Parsons Oman, we're seeking an experienced Document Coordinator to join our team.The ideal candidate will have a diploma degree in any discipline and at least 5 years of experience in typing and communicating in Arabic and English languages. Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Khidmah Full time

    Job Overview:Khidmah is seeking an experienced Document Controller to join our team. In this role, you will be responsible for providing administrative support to various departments, maintaining and organizing documents, and ensuring timely data entry and processing.Key Responsibilities:Provide general administration and assistance as required by the...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Edge Group Remote Work Freelance Full time

    Job Overview:As a Process Documentation Coordinator, you will be responsible for coordinating the creation, review, and implementation of documents related to quality management and occupational health and safety management. Your expertise in designing and maintaining documents that comply with ISO standards, including process documentation, procedures, work...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Presentail SA Full time

    Job Description:We are seeking a meticulous and organized professional to manage project-related documents for our team in the UAE. As a Document Controller, you will be responsible for maintaining accurate records of all project documents, ensuring they are properly formatted, version-controlled, and stored securely both electronically and physically.You...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Kanadevia Inova Full time

    About the Role:Kanadevia Inova is seeking a Technical Documentation Coordinator to join our team. As a key member of our operations, you will play a critical role in ensuring the smooth management of documentation across various projects and departments.Responsibilities:Coordinate the development and implementation of effective documentation systems,...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates WSP Global Inc. Full time

    We are seeking an experienced Document Controller to join our team at WSP Global Inc. The successful candidate will be responsible for managing and maintaining all project-related documents, ensuring they are accurately filed and readily accessible. This role requires strong attention to detail and excellent organizational skills.The ideal candidate will...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Egis Group Full time

    As a key member of our team, you will be responsible for ensuring the accurate and timely management of project documentation. This includes reviewing, numbering, and submitting project documents with unique references and revisions.Key Responsibilities:Document Management: Maintain an up-to-date Document Control register, track all incoming and outgoing...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Etihad Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to fill the position of Project Document Controller.As a key member of our team, you will be responsible for ensuring seamless coordination and traceability of all project documentation throughout the construction and commissioning phases.This role is critical in supporting timely...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

    Overall responsibilities: Work closely with Project Manager and provide day-to-day support in performing various project coordination activities and liaison with ADNOC PMT engineering consultant project management team site construction personnel and subcontractors. Schedule meetings with ADNOC PMT Engineering Consultant Subcontractor Suppliers and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates United Al Saqer Group Full time

    Job Description:Royal Joinery, a renowned organization within the United Al Saqer Group, is seeking an exceptional Document Controller to join its team. As a key member of our operations department, you will play a vital role in ensuring seamless document management across high-profile projects.This challenging opportunity is perfect for a skilled...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time

    Job OverviewThis position is a critical part of our team, responsible for ensuring that all project documentation is properly managed and maintained.About the RoleWe are seeking a skilled professional to join our team as a Document Controller.The successful candidate will play a key role in organizing, managing, and tracking all project documentation.Key...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Fahim Group Full time

    About the RoleThis position plays a crucial role in maintaining a master document register for all project-related files, documents, drawings, transmittal notes, and correspondence. The ideal candidate will have excellent administrative skills and be able to prioritize tasks effectively.


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

    Overallresponsibilities:Workclosely with Project Manager and provide daytoday support inperforming various project coordination activities and liaison withADNOC PMT engineering consultant project management team siteconstruction personnel andsubcontractors.Schedule meetings with ADNOCPMT Engineering Consultant Subcontractor Suppliers and participatein weekly...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

    Overallresponsibilities:Workclosely with Project Manager and provide daytoday support inperforming various project coordination activities and liaison withADNOC PMT engineering consultant project management team siteconstruction personnel andsubcontractors.Schedule meetings with ADNOCPMT Engineering Consultant Subcontractor Suppliers and participatein weekly...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Khidmah Full time

    About the RoleWe are seeking an experienced administrator to join our Document Control team. As a key member of the team, you will provide essential support in maintaining and organizing document storage, generating reference numbers, and processing data entry tasks.Your primary focus will be on ensuring that all documents and invoices are correctly updated,...