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Engineering Document Coordinator

2 months ago

Sharjah, Sharjah, United Arab Emirates Veolia Full time
About Veolia

Veolia is a leading company committed to environmental sustainability and ecological transformation. Our mission is to 'Resource the World' by providing innovative solutions for water treatment and management.

We are a global organization with a strong presence in the Gulf region, dedicated to empowering our employees to make a positive impact on the environment.

Job Description

We are seeking a highly skilled Document Management Specialist to join our team. As a key member of our Engineering department, you will be responsible for:

  • Supporting team members in the creation and management of documents, ensuring timely completion and accuracy.
  • Creating and sharing monthly trends of document completion results to track progress and identify areas for improvement.
  • Tracking document activity and completion for all related engineering produced documents, maintaining accurate records and ensuring compliance with regulations.
  • Assisting employees with accessing documents through our document management system, providing support and training as needed.
  • Performing additional duties within the scope of the role, including filing, archiving, and retrieving documents, as assigned by the direct manager.
  • Designing templates for documents, file types, and document databases, ensuring consistency and accuracy.
  • Checking and editing documents for accuracy and compliance, preparing the final document for submission to clients and consultants.
  • Controlling the flow of documents in and out of the department, ensuring efficient and secure document management.
  • Updating and maintaining document management systems and physical records, as required.
  • Maintaining the security of confidential documents, ensuring they are handled and stored in accordance with company policies and regulations.
  • Ensuring documents sent externally are of high quality and professional standard.
Requirements
  • Basic technical knowledge of equipment used in water treatment.
  • 2 years' experience in technical document management, archive management, or records management.
  • Knowledge of document management systems and Google Suite programs.
  • Excellent typing and report-writing skills and attention to detail.
  • Familiarity with regulations regarding document keeping and handling.
  • Time-oriented approach to handling queries and tasks.
About You

We are looking for a highly motivated and organized individual who is passionate about environmental sustainability and document management. If you have a strong background in document management and are looking for a challenging role in a dynamic company, we encourage you to apply.