Office Coordinator

2 weeks ago


Dubai, Dubai, United Arab Emirates GEMS Education Full time
Job Overview

The Administrative Support Officer will be responsible for providing administrative support to the Inclusion Department. This role involves facilitating and coordinating all administrative functions to ensure the smooth operation of the office.

Main Responsibilities:

  1. Develop and implement effective administrative systems and processes to improve efficiency and productivity.
  2. Coordinate meetings, appointments, and events, ensuring seamless communication among stakeholders.
  3. Prepare and maintain accurate records, databases, and filing systems.
  4. Compile and analyze data for reports; prepare, collate, and distribute reports as required.
  5. Maintain confidentiality and handle sensitive information professionally.
  6. Liaise with school staff, students, parents, and visitors, responding to inquiries and requests efficiently.
  7. Manage office supplies, ordering, storing, and issuing supplies as needed.
  8. Ensure compliance with GEMS/DAA policies, procedures, and codes of conduct.
  9. Provide additional support beyond typical work hours when necessary.
  10. Assist in organizing services provided by outside agencies.
  11. Offer support in various settings to help students meet their goals.
  12. Arrange accommodations for tests and external examinations.
  13. Maintain existing resources and explore new opportunities.
  14. Attend staff meetings, record minutes, and serve on committees as needed.
  15. Organize student files for inclusion.
  16. Respond to inquiries courteously and direct calls to appropriate personnel.
  17. Help organize professional development sessions.
  18. Assume responsibility for professional development; stay current with literature and research findings.
  19. Collaborate with other secretaries and divisional faculty to create a positive team atmosphere.
  20. Assist with parent issues, resolving them in a timely and professional manner.
  21. Provide information about school programs, events, and activities.
  22. Assist in submitting reports to relevant agencies.
  23. Perform other duties as assigned by direct and dotted line managers/supervisors.


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