Administrative Support Officer
4 weeks ago
Open for Fresh Graduates (Emiratization)
NOTE: Please ONLY apply if you possess the necessary experience and skills as outlined in the job description below.
Job Overview
As an Administrative Coordinator, you will be responsible for managing all tasks associated with reception duties and contributing to Purchasing and Logistics operations.
KEY RESPONSIBILITIES
RECEPTION / ADMINISTRATION
- Welcome and assist guests/visitors upon their arrival at the office, directing them to the appropriate personnel and departments.
- Handle incoming phone calls by answering, screening, and forwarding them while providing accurate information in person and through phone/email.
- Maintain a tidy and presentable reception area.
- Receive, sort, and distribute daily mail and deliveries.
- Ensure office security by adhering to safety protocols and managing access through the reception desk (monitoring logbook).
- Issue Personal Protective Equipment (PPE) to visitors as required.
- Monitor office supplies and equipment, including stationery.
- Assist with travel arrangements, including flight, hotel bookings, and car rentals as necessary.
- Prepare meeting rooms and arrange catering for events when required.
- Coordinate with facility maintenance for repairs, pest control, and cleaning services.
- Perform additional tasks as assigned by the Supervisor.
- Create Purchase Orders (POs) in the JDE ERP system and monitor scorecards.
- Send and receive documents and packages for both local and international needs.
- Draft shipping documents as needed.
- Adhere to company policies, procedures, Quality Management System (QMS), and Health, Safety, and Environmental Management System (HSEMS).
SKILLS AND COMPETENCIES REQUIRED
- Friendly demeanor with a pleasant personality.
- Strong communication skills with the ability to interact with diverse individuals from various cultural backgrounds.
- Excellent time management and organizational skills, with a focus on quality and analytical problem-solving.
- Resourceful and proactive in addressing issues as they arise.
- Ability to multitask and prioritize effectively.
- Customer service-oriented attitude.
EDUCATION AND EXPERIENCE REQUIRED:
- Demonstrated experience as a Receptionist and in Administrative roles.
- Minimum of 2 years of experience in a related field.
- College degree preferred.
- Experience in Logistics is advantageous.
- Familiarity with JDE ERP is a plus.
- Proficient in MS Word, Excel, PowerPoint, and other MS Office applications.
- Good command of business English and Microsoft Office tools.
Every day, the best minds in the oil and gas industry leverage over 150 years of collective experience to assist our clients in achieving enduring success.
We Power the Industry that Powers the World
Across every region and sector of drilling and production, our family of companies delivers the technical expertise, advanced equipment, and operational support essential for success now and in the future.
Global Family
We are a united global family of thousands, working collaboratively to create a lasting impact for ourselves, our clients, and the communities we serve.
Purposeful Innovation
Through intentional business innovation, product development, and service delivery, we are committed to enhancing the industry that powers the world.
Service Above All
This commitment drives us to anticipate our clients' needs and collaborate with them to deliver top-quality products and services on schedule and within budget.
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