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Administrative Coordinator

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Dubai, Dubai, United Arab Emirates Carrier Commercial Refrigeration Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Carrier Commercial Refrigeration. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to various departments and teams.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to various departments and teams, including preparing and editing documents, reports, and presentations.
  • Coordination and Scheduling: Schedule and coordinate meetings, appointments, and travel arrangements for team members, ensuring timely and efficient execution.
  • Record Keeping and Maintenance: Maintain and update files, records, and databases accurately and in a timely manner, ensuring compliance with company policies and procedures.
  • Special Projects and Events: Assist in the coordination and execution of special projects, events, or conferences as assigned, demonstrating flexibility and adaptability.
  • Inventory Management: Manage inventory and order office supplies, ensuring that stock levels are maintained and replenished as needed.
  • Communication and Collaboration: Collaborate with team members to ensure effective communication and coordination within the department, promoting a positive and productive work environment.
  • Confidentiality and Discretion: Handle confidential and sensitive information with discretion and professionalism, upholding the company's values and reputation.
  • Onboarding and Employee Support: Assist in the onboarding process for new employees, including coordinating orientation and completing necessary paperwork, ensuring a smooth transition.
  • Research and Data Compilation: Conduct research and compile data as requested, demonstrating analytical and problem-solving skills.
Requirements
  • Excellent Organizational and Time Management Skills: Prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines.
  • Strong Attention to Detail and Accuracy: Ensure accuracy and attention to detail in performing tasks, maintaining high-quality standards.
  • Proficient in Microsoft Office Suite: Proficiently use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, staying up-to-date with new tools and technologies.
  • Excellent Verbal and Written Communication Skills: Communicate effectively with team members, management, and external stakeholders, both verbally and in writing.
  • Strong Interpersonal Skills and Teamwork: Work collaboratively with team members, demonstrating strong interpersonal skills and a positive attitude.
  • Flexibility and Adaptability: Adapt to changing priorities and tasks, demonstrating flexibility and a willingness to learn and grow.
  • Ability to Work Independently: Work independently, taking initiative and ownership of tasks and projects, while also being a team player.