Operations and Administration Associate

3 days ago


Dubai, Dubai, United Arab Emirates Doo Group Full time
About the Role

The Sales Operations Assistant will provide administrative support to the Sales Operations Team, ensuring smooth day-to-day functions.

Responsibilities:
  • Administrative Support: Provide dedicated administrative support to the Sales Operations Team, ensuring smooth day-to-day functions.
  • Attendance Management: Monitor and track office attendance, maintaining records and addressing disciplinary issues as needed.
  • Sales Operations Support: Support sales operations by tracking performance metrics and ensuring data accuracy.
  • Reporting and Documentation: Prepare, proofread, and edit sales reports and documentation.
  • Record Keeping: Maintain and organize sales-related records for easy access and compliance.
  • Expense Claims: Validate and process expense claims, ensuring accuracy and proper documentation.
  • Meetings and Travel Coordination: Assist in scheduling and coordinating meetings, appointments, and internal sales reviews.
  • Travel Arrangements: Assist in coordinating travel and accommodation arrangements for sales team members when required.
  • Confidentiality: Maintain confidentiality and handle sensitive sales information with discretion.
  • Cross-Functional Collaboration: Collaborate with cross-functional teams to improve workflow efficiency and resolve operational challenges.
  • Client Reception: Attend to visiting clients in accordance with the company's guest reception protocol.
  • Company Presentation: Present the company profile to clients as needed.
Requirements:
  • Education: High school diploma or equivalent; a diploma in business administration or customer service is a plus.
  • Proven experience in an administrative or sales operations support role.
  • Strong organizational and time-management skills, with attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced sales environment.
  • Excellent communication and interpersonal skills to collaborate with various teams.
  • Ability to handle confidential information with discretion.
  • Previous experience in sales administration, operations, or related fields is a plus.


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