Administrative Coordinator
1 month ago
At Motivate Media Group, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our organization.
Responsibilities:- Coordinate schedules and appointments, ensuring timely and efficient use of resources.
- Prepare and edit documents, reports, and presentations, maintaining high standards of accuracy and attention to detail.
- Manage calls, emails, and filing systems, maintaining confidentiality and discretion.
- Stock office supplies and coordinate maintenance, ensuring a clean and organized work environment.
- Assist with event planning and logistics, providing support for meetings, conferences, and other events.
- Support invoicing, expenses, and budget tracking, ensuring accurate and timely financial reporting.
- Process purchase orders and follow up on payments, maintaining a high level of accuracy and attention to detail.
- Provide administrative support, assisting with reports, data entry, and other tasks as required.
- Act as a key contact, communicating with stakeholders, clients, and colleagues, providing excellent customer service and support.
- High school diploma or equivalent, with additional qualifications as an Administrative Assistant or Secretary being a plus.
- Previous experience in a similar position is advantageous, with a strong understanding of administrative procedures and protocols.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong written and verbal communication skills.
- Excellent organizational and time-management abilities, with a high level of accuracy and attention to detail.
- Ability to interact professionally with clients, suppliers, and colleagues, with a strong understanding of confidentiality and discretion.
- Ability to think critically, manage multiple tasks, and solve issues as they arise, with a high level of adaptability and flexibility.
Motivate Media Group is a leading multi-platform content producer, with a diverse portfolio of media interests. We are committed to excellence, innovation, and customer satisfaction. If you are a motivated and organized individual, with a passion for administration and customer service, we encourage you to apply for this exciting opportunity.
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