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Virtual Office Coordinator
2 weeks ago
Hisham Elsaied is looking for an experienced Virtual Assistant to provide high-quality support services to our clients in the GCC region. As a key member of our team, you will be responsible for managing calendars, coordinating meetings, and responding to emails.
In this role, you will have the opportunity to develop your organizational and time management skills, while also honing your language skills in Arabic and English.
Key Responsibilities:
Calendar & Meeting Management- Schedule appointments, meetings, and training sessions with ease and efficiency.
- Coordinate logistics for virtual and in-person meetings, ensuring smooth execution.
- Send reminders and follow-ups to clients and team members, maintaining excellent communication.
- Respond to emails promptly and professionally, providing clear and concise answers to inquiries.
- Draft and format correspondence, proposals, and reports in Arabic & English, showcasing strong writing skills.
- Maintain accurate records of client interactions and inquiries, upholding confidentiality.
- Prepare and organize training materials, reports, and presentations, demonstrating expertise in data management.
- Maintain databases, track invoices, and assist with basic financial documentation, ensuring accuracy and attention to detail.
- Assist with document translation (Arabic/English) when needed, leveraging linguistic skills.
- Conduct online research and compile information as required, staying up-to-date with industry trends.
- Support event planning and coordination for workshops and training sessions, bringing creativity and organization.
- Assist with social media scheduling and basic content management, if desired.
- Fluent in Arabic & English (Written & Spoken) – Essential for handling GCC-based clients.
- Proven Experience in the GCC Region – Must understand regional business culture.
- 2+ Years of Experience in an Administrative or Virtual Assistant Role.
- Strong Organizational & Time Management Skills.
- Proficiency in Microsoft Office, Google Workspace & Calendar Management.
- Ability to Work Independently & Maintain Confidentiality.
- Previous experience in Training, HR, or Consulting is a plus.
