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Executive Secretary

2 months ago

Dubai, Dubai, United Arab Emirates Jobot Full time
Job Summary

We are seeking a highly skilled and experienced Senior Legal Administrative Assistant to join our team at Jobot. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our attorneys and ensuring the smooth operation of our law firm.

Key Responsibilities
  • Administrative Support: Provide administrative support to our attorneys, including managing schedules, appointments, and travel arrangements.
  • Document Management: Manage all aspects of document preparation and management, including drafting, proofreading, editing, copying, and filing/e-filing of legal documents.
  • Coordination and Scheduling: Coordinate and schedule hearings, depositions, mediations, and other meetings.
  • Confidentiality and Discretion: Maintain strict confidentiality of sensitive information, in line with firm policy and legal regulations.
  • Customer Service: Deliver exceptional customer service, handling client inquiries and requests promptly and professionally.
  • Transcription and Data Entry: Perform transcription and data entry tasks accurately and efficiently.
  • Document Management Systems: Utilize document management systems such as Coyote and Worldox effectively.
  • Administrative Duties: Conduct administrative duties such as faxing, filing, and maintaining office supplies.
  • Insurance Defense Cases: Assist with insurance defense cases and other legal assignments as required.
Requirements
  • Experience: Minimum of 3 years of experience as a legal secretary or similar role in a law firm or legal department.
  • Skills: Proficiency in document management, client relations, and office administration.
  • Communication and Customer Service: Excellent communication and customer service skills, with the ability to handle client relations professionally.
  • Organizational and Time Management: Strong organizational and time management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
  • Attention to Detail: High level of attention to detail and accuracy in all work.
  • Transcription and Data Entry: Proficiency in transcription and data entry.
  • Typing Skills: Proficient typing skills and extensive experience with file management and document preparation.
  • Legal Terminology: Familiarity with legal terminology and insurance defense.
  • Scheduling: Experience in scheduling depositions, mediations, and hearings.
  • Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Office Equipment: Proficiency in using office equipment such as fax machines and document management systems, including Coyote and Worldox.
  • Proofreading: Strong proofreading skills and the ability to spot errors in legal documents.
  • Legal Industry Experience: Experience in the legal industry is a must, preferably in a law firm setting.

This is an excellent opportunity for a seasoned Senior Legal Administrative Assistant to further their career within a supportive and challenging environment. If you possess the necessary skills and experience, we encourage you to apply.