Executive Personal Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates Bait Al Nokhada Tents & Fabric Shades Factory LLC Full time
About the Role:

We are looking for a highly skilled and experienced Executive Personal Assistant to join our team at Bait Al Nokhada Tents & Fabric Shades Factory LLC. The successful candidate will provide exceptional administrative support to the CEO, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Provide administrative assistance to the CEO, including answering phone calls, responding to emails, and taking messages.
  • Take accurate and comprehensive notes during meetings, and draft, format, and edit reports, documents, and presentations as required.
  • Maintain databases, keep records, and liaise with internal departments as necessary.
  • Manage internal and external correspondence, including preparing and sending emails, letters, and other communications.
  • Copy, scan, and fax documents as needed, and prepare facilities for scheduled events and arrange refreshments if required.
Requirements:
  • Certification in secretarial work, office administration, or related training is a plus.
  • 2-3 years of experience as a personal assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, record-keeping, and organizational skills are essential.
  • Ability to manage internal and external correspondence effectively.
  • Working knowledge of printers, copiers, scanners, and fax machines is required.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills are a must.


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