Financial Support Specialist
6 days ago
We are seeking a highly organized and detail-oriented Accounts Assistant to support our Head of Finance and Administration in day-to-day accounts and office administration tasks. The ideal candidate will have experience in general accounting and QuickBooks, as well as excellent communication and organizational skills.
Key Responsibilities- General Accounting:
- Enter expense data into QuickBooks for all suppliers
- Process supplier payments and maintain accurate Accounts Payable
- Reconcile supplier accounts, including Etisalat, Insurance, and Fleet Repairs
- Enter monthly WPS salary data into QuickBooks
- Reconcile bank accounts for petty cash, bank, and credit card accounts
- Process deferred revenue weekly schedule and accounting entries
- Assist with month-end close and annual audit
- Accounts Receivable:
- Enter customer invoices into D365 system, export to Zed Systems, and import to QuickBooks
- Process customer payments and allocate payments to customer accounts
- Assist technicians with daily requirements, including distribution of invoices
- Generate daily revenue report
- HR and General Office Administration:
- Maintain office and staff documents on the network and physical files
- Update and monitor daily attendance sheet for staff
- Update and monitor employee masters, including daily attendance sheet, air ticket, leave, etc.
- Prepare offer letters, disciplinary actions, and memos
- Assist with recruitment, including CV screening and first-stage telephone interviews
- Prepare documents for visa processing and coordinate with PRO
- Other:
- Understand and comply with company and department policies, procedures, standards, guidelines, work rules, mission, vision, and values
- Understand and apply general accounting principles and internal controls, making recommendations for improvements
- Experience in general accounting and QuickBooks
- Office administration and/or HR administration experience/exposure is an advantage
- Excellent English written and verbal communication skills
- Attention to detail and respect for deadlines
- Organized and strong time management skills
- Decisive, persistent, and proactive methodology
- Quick learner
- Good team player with ability to work independently and efficiently
- Able to work in a multicultural environment
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