Senior Legal Administrative Assistant

5 days ago


Dubai, Dubai, United Arab Emirates Jobot Full time
Job Summary

We are seeking a highly skilled and experienced Senior Legal Administrative Assistant to join our team at Jobot. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our legal team.

Key Responsibilities
  • Case Management: Manage and maintain attorneys' schedules, appointments, and travel arrangements, ensuring seamless coordination and communication.
  • Document Preparation: Prepare, proofread, edit, copy, and file/e-file legal documents with precision and attention to detail.
  • Calendar Management: Coordinate and schedule hearings, depositions, mediations, and other meetings, ensuring timely and efficient execution.
  • Confidentiality: Maintain strict confidentiality of sensitive information, adhering to firm policy and legal regulations.
  • Customer Service: Deliver exceptional customer service, handling client inquiries and requests promptly and professionally.
  • Transcription and Data Entry: Perform transcription and data entry tasks accurately and efficiently, utilizing strong organizational and time management skills.
  • Document Management: Utilize document management systems such as Coyote and Worldox effectively, ensuring seamless document preparation and management.
  • Administrative Support: Conduct administrative duties such as faxing, filing, and maintaining office supplies, ensuring a well-organized and efficient work environment.
  • Insurance Defense: Assist with insurance defense cases and other legal assignments as required, demonstrating adaptability and a strong work ethic.
Requirements
  • Experience: Minimum of 3 years of experience as a legal secretary or similar role in a law firm or legal department.
  • Skills: Proficiency in document management, client relations, and office administration, with excellent communication and customer service skills.
  • Qualifications: Strong organizational and time management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
  • Attention to Detail: High level of attention to detail and accuracy in all work, with proficiency in transcription and data entry.
  • Typing Skills: Proficient typing skills and extensive experience with file management and document preparation.
  • Legal Terminology: Familiarity with legal terminology and insurance defense, with experience in scheduling depositions, mediations, and hearings.
  • Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Office Equipment: Proficiency in using office equipment such as fax machines and document management systems, including Coyote and Worldox.
  • Proofreading: Strong proofreading skills and the ability to spot errors in legal documents.
  • Industry Experience: Experience in the legal industry is a must, preferably in a law firm setting.
About Jobot

Jobot is a dynamic and supportive work environment that values exceptional administrative support. If you possess the necessary skills and experience, we encourage you to apply for this exciting opportunity to further your career as a Senior Legal Administrative Assistant.



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