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Executive Assistant Project Manager

2 months ago

Dubai, Dubai, United Arab Emirates Marisa Peer Full time
Job Title: Executive Assistant Project Manager

This is a unique opportunity to work with a dynamic and growing organization, Marisa Peer, as an Executive Assistant Project Manager. The role will involve managing the private and business affairs of the Chairman and Chief Commercial Officer, as well as taking on project management responsibilities across various initiatives.

Key Responsibilities:
  • Diary and Schedule Management: Manage diaries, organize meetings and appointments, and ensure thorough briefings for commitments are prepared.
  • Project Coordination: Oversee and manage various ongoing projects, ensuring that timelines, deliverables, and milestones are met.
  • Stakeholder Management: Liaise with various stakeholders, including global teams, clients, and business partners, to ensure smooth communication and progress on key projects.
  • Travel and Logistics: Book and arrange travel, transport, and accommodation, coordinating itineraries for both local and international engagements.
  • Task and Workflow Management: Assist in setting up systems and processes to streamline daily operations and projects, manage task lists, prioritize activities, and ensure nothing falls through the cracks.
  • Content Production Support: Produce social media content, including videos and pictures, in collaboration with instructions from the content/production team, and help coordinate related projects.
  • General Assistance: Support with daily tasks and personal errands, while ensuring the business and private life are seamlessly integrated.
  • Process Improvement: Continuously identify areas where operational efficiency and project management processes can be improved and implement changes to optimize workflows.
Requirements:
  • Proven experience providing personal assistance to high-profile individuals.
  • Demonstrable project management experience, particularly in fast-paced environments.
  • Confident communication skills with English as your first written and spoken language.
  • Strong knowledge of Google Workspace and other software tools used for project management and collaboration.
  • Experience working with Apple/Mac products.
  • Exceptional organisational abilities and attention to detail.
  • Comfortable with a flexible working approach.
  • Full clean driving license in Dubai.
  • Basic filming/photography skills for content production and social media posts.