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Administrative Coordinator

2 months ago

Sharjah, Sharjah, United Arab Emirates Smart Link Full time

Job Summary:

We are seeking a highly skilled and organized Executive Assistant to join our team at Smart Link. As a key member of our administrative staff, you will provide exceptional support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities:

  • Calendar Management: Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring timely and efficient coordination.
  • Communication Coordination: Coordinate and prioritize incoming communication, including emails, calls, and letters, ensuring timely responses and follow-ups.
  • Correspondence and Reporting: Prepare and distribute correspondence, memos, reports, and presentations as needed, maintaining a high level of professionalism and attention to detail.
  • Confidentiality and Discretion: Maintain confidential information and handle sensitive documents with discretion and professionalism, upholding the trust and integrity of our organization.
  • Relationship Building: Serve as the primary point of contact between executives, clients, and internal teams, fostering positive relationships and clear communication channels.
  • Meeting Support: Assist in organizing and facilitating meetings, including preparing agendas, taking minutes, and coordinating logistics, ensuring seamless execution.
  • Research and Data: Conduct research and compile data as required to support decision-making processes, providing valuable insights and recommendations.
  • Administrative Tasks: Handle administrative tasks such as filing, record-keeping, and expense management, maintaining a high level of organization and efficiency.
  • Collaboration: Collaborate with other administrative staff to streamline processes and improve efficiency within the office, contributing to a positive and productive work environment.