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Administrative Coordinator

1 month ago

Dubai, Dubai, United Arab Emirates AECOM Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at AECOM. The successful candidate will provide administrative support to our project teams, ensuring the smooth operation of our day-to-day activities.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to project teams, including preparing and editing documents, presentations, and reports.
  • Organizational Skills: Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
  • Communication: Draft and edit professional emails, letters, and other correspondence as needed.
  • Project Coordination: Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
  • Document Control: Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
  • Collaboration: Collaborate with project managers and team members to assist in project-related administrative tasks.
  • Reporting: Generate basic reports and analyses to support project managers in monitoring project progress.
Requirements
  • Qualifications: Diploma in Business Administration, Office Management, or a related field is preferred.
  • Experience: Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities with a keen eye for detail.
  • Communication: Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with discretion.
  • Teamwork: A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

AECOM is committed to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.