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Sales Operations Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

About Precision Hire Solution

Precision Hire Solution is a leading provider of innovative staffing solutions, partnering with top companies to deliver exceptional talent. Our mission is to empower businesses to achieve their goals through strategic hiring and talent management.

Job Summary

We are seeking a highly skilled Central Sales Support Specialist to join our team at Precision Hire Solution. As a key member of our sales operations team, you will play a critical role in supporting our sales division by providing administrative assistance, managing stock activities, and ensuring seamless customer experiences.

Key Responsibilities

  • Documentation Management
    • Manage various documentation and system updates from booking to delivery, including sales order creation, insurance, SAP entries, finance documents, deal packs, sale letters, and registration documents.
    • Ensure full completion of documentation and its verification, updating the system for internal departments to cross-check.
  • Stock Management
    • Tagging, detagging, and swapping of units as per branch requirement.
    • Preparation, display, and tracking of Goshi demo and marketing units.
    • Organize/arrange display and ensure all display units have correct spec sheets.
  • Customer Support
    • Various activities related to new car units in the dealership, including physical verification of stock, coordination for accessory fitment.
    • Management of aged stock vehicles at branch level.
    • Control age of Customer tagged units.
    • Monitor Weekly/Monthly Demo Report.
    • PDI notification/TAT adherence.
    • Manage SNAP/RSVN/Display units/Demo conversion & defleeting report.
    • Timely submission of Insurance Cancellation Report for Deregistered units.
  • Administrative Support
    • Deliver PDCs to the Finance Department.
    • Manage other ad-hoc activities related to the sales function, including but not limited to Weekly sanitation log report.

Requirements

  • 2-3 years of sales administration and coordination experience, ideally in the automotive industry.
  • Proficiency in MS Excel and PowerPoint is required.
  • Strong planning and organizing skills with excellent attention to detail are essential.
  • Excellent communication skills are a must.

About the Team

The Sales Support Team Leader will oversee this role. The Central Sales Support Specialist aids the Sales Department in document management, arranging vehicles promptly, and handling day-to-day transactions with customers supported by their team.

What Equips You for the Role

  • 2 years experience in a similar role.
  • Proficient in SAP.
  • Efficient coordination in respect of the day-to-day activities of a retail operation.
  • Customer-oriented with decision-making and problem-solving abilities.
  • Ability to deal with people of diverse nationalities at various levels.
  • Capability to work under pressure, able to withstand high levels of stress.
  • Well-organized and able to multitask and handle multiple stakeholder requirements.
  • Persuasive and results-oriented.
  • Flexible, willing to be assigned in another location if needed.