Executive Support Specialist for Senior Leadership
4 weeks ago
We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our Managing Director at Star Services LLC.
Key Responsibilities:
- Calendar Management: Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Communication Liaison: Act as the primary point of contact for the MD, screening calls, emails, and visitors.
- Documentation Preparation: Prepare and edit correspondence, reports, and presentations for the MD.
- Filing Systems: Organize and maintain digital and physical filing systems for the MD's office.
- Travel Coordination: Coordinate complex travel itineraries, including international trips, ensuring all necessary documents and arrangements are in place.
- Meeting Planning: Plan and organize high-level meetings, board meetings, and corporate events.
- Meeting Minutes: Take minutes during meetings and distribute them as required.
- Internal Liaison: Liaise with internal departments, external clients, and partners on behalf of the MD.
- Confidentiality: Handle confidential and sensitive information with the utmost discretion.
- Expense Management: Manage expense reports and process invoices related to the MD's activities.
- Research Support: Conduct research and prepare briefing materials for the MD's meetings and presentations.
Requirements:
- Bachelor's degree in business administration, Communications, or a related field.
- Arabic and English Speaker.
- Minimum of 2-10 years of experience as an executive assistant, preferably supporting C-level or Director-level executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills, with the ability to interact professionally with high-level executives and stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Demonstrated ability to handle confidential information with discretion.
- Excellent problem-solving skills and ability to work independently.
- Flexibility to work extended hours when required, including occasional weekends.
- Strong attention to detail and ability to multitask effectively.
- Professional demeanor and polished appearance.
This role requires a highly skilled and organized individual who can provide exceptional support to our Managing Director and contribute to the success of Star Services LLC.
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