Executive Support Specialist for Senior Leadership

4 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Star Services LLC Full time

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our Managing Director at Star Services LLC.

Key Responsibilities:

  • Calendar Management: Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication Liaison: Act as the primary point of contact for the MD, screening calls, emails, and visitors.
  • Documentation Preparation: Prepare and edit correspondence, reports, and presentations for the MD.
  • Filing Systems: Organize and maintain digital and physical filing systems for the MD's office.
  • Travel Coordination: Coordinate complex travel itineraries, including international trips, ensuring all necessary documents and arrangements are in place.
  • Meeting Planning: Plan and organize high-level meetings, board meetings, and corporate events.
  • Meeting Minutes: Take minutes during meetings and distribute them as required.
  • Internal Liaison: Liaise with internal departments, external clients, and partners on behalf of the MD.
  • Confidentiality: Handle confidential and sensitive information with the utmost discretion.
  • Expense Management: Manage expense reports and process invoices related to the MD's activities.
  • Research Support: Conduct research and prepare briefing materials for the MD's meetings and presentations.

Requirements:

  • Bachelor's degree in business administration, Communications, or a related field.
  • Arabic and English Speaker.
  • Minimum of 2-10 years of experience as an executive assistant, preferably supporting C-level or Director-level executives.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills, with the ability to interact professionally with high-level executives and stakeholders.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Demonstrated ability to handle confidential information with discretion.
  • Excellent problem-solving skills and ability to work independently.
  • Flexibility to work extended hours when required, including occasional weekends.
  • Strong attention to detail and ability to multitask effectively.
  • Professional demeanor and polished appearance.

This role requires a highly skilled and organized individual who can provide exceptional support to our Managing Director and contribute to the success of Star Services LLC.



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