Administrative Coordinator and Office Supervisor

1 month ago


Dubai, Dubai, United Arab Emirates Robert Walters Full time

Role Overview:

As an Administrative Coordinator and Office Supervisor, you will be instrumental in facilitating efficient operations within our organization. Your adeptness at managing multiple tasks will be essential as you handle various duties including document oversight, visitor management, expense verification, meeting space coordination, inventory tracking, and courier communication. Furthermore, your strong interpersonal abilities will enable you to foster connections across our international offices. This position demands a keen attention to detail, superior organizational capabilities, and a dedication to assisting your colleagues.

  • Manage the daily functions of the office while providing assistance to team members
  • Arrange intricate global travel logistics, encompassing flights, lodging, and document preparation
  • Oversee the scheduling of team calendars and facilitate meetings across various time zones
  • Assist in the creation and management of documents in diverse formats
  • Welcome guests, coordinate hospitality, and nurture positive business relationships
  • Review and validate receipts against travel expense reports prior to submission
  • Administer the meeting room schedule, prepare spaces for meetings, and handle mail and deliveries
  • Monitor and procure office supplies, liaising with courier services regarding costs and logistics

Candidate Profile:

The successful candidate for this Administrative Coordinator/Office Supervisor position will possess extensive experience in office management, particularly within the financial services sector. A strong educational background, preferably with qualifications in secretarial or business administration, is essential. Your exceptional business insight and high ethical standards will be complemented by your ability to manage multiple priorities effectively. A collaborative team player, you will exhibit outstanding interpersonal skills and a commitment to teamwork. Experience in providing administrative support within an investment or finance environment will be highly regarded, along with your professionalism, discretion, and proactive approach.

  • Degree/Diploma or equivalent; qualifications in secretarial or business administration are advantageous
  • Prior experience in the financial services sector is preferred
  • Strong business insight with a high level of integrity
  • Accountability in managing responsibilities independently
  • Ability to multitask and prioritize effectively using time management and organizational skills
  • Excellent interpersonal skills with a strong emphasis on collaboration
  • Experience in administrative support within an investment or finance organization, ideally assisting a team
  • Professional demeanor, discretion, and a self-starting attitude
  • Proficient written and verbal communication skills in English


  • Dubai, Dubai, United Arab Emirates Pure home real estate Full time

    Job SummaryPure Home Real Estate is seeking an experienced Administrative Supervisor to oversee day-to-day administrative tasks and manage administrative staff. The successful candidate will be responsible for maintaining office operations, coordinating office activities, and ensuring a smooth workflow.Key ResponsibilitiesOversee and manage administrative...


  • Dubai, Dubai, United Arab Emirates ATP STEM Education and Training Services Full time

    Administrative Officer Job DescriptionATP STEM Education and Training Services is a leading educational venture that specializes in providing quality training for JEE and NEET courses. We are committed to fostering academic excellence and are seeking a dedicated Administrative Officer to join our dynamic team.Position Summary:The Administrative Officer will...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Position OverviewWe are seeking a dedicated Office Administration Coordinator to join our team at Robert Walters. This role is essential in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAs an Office Administration Coordinator, you will be responsible for:Managing both incoming and outgoing communications...


  • Dubai, Dubai, United Arab Emirates Badia Farms Full time

    Job SummaryThe Administrative Assistant plays a vital role in ensuring the smooth operation of the department. This position involves handling various administrative tasks, including record management, document tracking, contract preparation, and general office support.Key ResponsibilitiesOffice Administration: Perform general office duties such as answering...


  • Dubai, Dubai, United Arab Emirates Insight Global Full time

    **Job Summary**We are seeking a highly skilled and experienced Office Administrative Assistant to join our team at Insight Global. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.**Key Responsibilities**Provide administrative support to team...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Position OverviewWe are seeking a dedicated Office Administration Coordinator to join our team at Robert Walters. This role is crucial in ensuring smooth operations and providing exceptional support to our staff and clients.Key ResponsibilitiesAs an Office Administration Coordinator, you will be responsible for:Managing and organizing administrative tasks...


  • Dubai, Dubai, United Arab Emirates Aue Full time

    About the Role:The American University in the Emirates is seeking a highly skilled Administrative Assistant to provide exceptional support to the office and ensure seamless day-to-day operations. This role involves managing schedules, coordinating meetings and events, handling correspondence, and performing various administrative tasks to facilitate the...

  • Office Coordinator

    3 weeks ago


    Dubai, Dubai, United Arab Emirates Johnson Controls International Full time

    Job SummaryJohnson Controls International is seeking a highly organized and detail-oriented Office Coordinator to join our team in Dubai. As a key member of our operations team, you will be responsible for providing administrative support and handling general administrative tasks.Key ResponsibilitiesGeneral AdministrationManage office front desk activities,...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Position OverviewWe are seeking a dedicated and detail-oriented Office Administration Coordinator to join our team at Robert Walters. This role is essential in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide comprehensive administrative support to various departments.Manage both incoming and outgoing communications...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Position OverviewWe are seeking a dedicated and detail-oriented Office Administration Coordinator to join our team at Robert Walters. This role is essential in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesThe successful candidate will be responsible for:Providing administrative support to various departments.Managing both...


  • Dubai, Dubai, United Arab Emirates Aedas Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to serve as a liaison between our department and offices. This role will provide administrative support to staff, managers, and senior-level officers, ensuring seamless communication and coordination.Key ResponsibilitiesAdministrative Support: Provide administrative...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Position OverviewWe are seeking a dedicated Office Administration Coordinator to join our team at Robert Walters. This role is essential in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesThe successful candidate will be responsible for:Managing both incoming and outgoing communications effectively.Providing reliable support...


  • Dubai, Dubai, United Arab Emirates Al Marwan General Contracting Company Full time

    Job Description**Job Title:** Administrative Coordinator**Company:** Al Marwan General Contracting Company**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will provide administrative support to our executives, manage office operations, and ensure the smooth day-to-day...


  • Dubai, Dubai, United Arab Emirates Brava Casa Interior LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at Brava Casa Interior LLC. The successful candidate will provide administrative support to our Director, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesOffice Operations: Manage office...


  • Dubai, Dubai, United Arab Emirates PrecisionHire Solutions Full time

    Job OverviewThe Office Administration Coordinator will assist in the operational functions as directed by the Operations Manager. This role encompasses a variety of essential tasks that support the overall efficiency of the organization.Key ResponsibilitiesThe successful candidate will be responsible for:Actively engaging in Health, Safety, Environment, and...


  • Dubai, Dubai, United Arab Emirates Alkazu Construction Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at Alkazu Construction. As an Administrative Coordinator, you will play a vital role in ensuring the smooth day-to-day operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and...


  • Dubai, Dubai, United Arab Emirates IIQAFGROUP Full time

    We are seeking a highly skilled and organized Administrative Coordinator to join our team at IIQAFGROUP. As an Administrative Coordinator, you will play a vital role in supporting our managers and employees, ensuring the smooth operation of our office and providing exceptional administrative support.Key Responsibilities:Provide administrative support to our...


  • Dubai, Dubai, United Arab Emirates IRWIN & DOW Full time

    Position Overview:We are in search of a proficient Executive Assistant/Office Supervisor for our esteemed client, IRWIN & DOW, a prominent international engineering consultancy that has consistently achieved growth in the region. Work Environment:Situated conveniently along the metro line, the office fosters a collaborative atmosphere with a supportive team...


  • Dubai, Dubai, United Arab Emirates EmiraTalent Full time

    Job SummaryWe are seeking an experienced Business Operations Manager to join our team at EmiraTalent. As a key member of our organization, you will be responsible for coordinating office activities and operations, supervising administrative responsibilities, and managing business administration and correspondence.Key ResponsibilitiesCoordinate office...


  • Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Oil and Gas Job Search Ltd. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...