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Executive Assistant to Senior Leadership

1 week ago

Dubai, Dubai, United Arab Emirates KAIZEN Asset Management Services Full time
Role Overview
As a key member of the Kaizen Asset Management Services team, the Executive Assistant to CEO plays a pivotal role in ensuring the smooth operation of the organization. This position demands a highly organized and proactive individual who can handle multiple tasks with precision and professionalism.

Key Responsibilities:
  • Calendar Management: Proactively manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with accuracy.
  • Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.
  • Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.
  • Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.
  • Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.
Success Metrics (KPIs):
  • Accuracy and efficiency in calendar management.
  • Quality of briefing materials.
  • Timeliness of communication.
  • Stakeholder satisfaction ratings.
  • Successful execution of projects within deadlines.
  • Effective management of events.
Competencies Needed:
  • Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.
  • Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.
  • Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.
  • Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.
  • Time Management: Manage and prioritize tasks efficiently to meet various demands.
  • Discretion: High degree of professionalism and ethical handling of confidential information.
Outcomes Expected:
  • Effective management of the CEO's time and priorities, leading to increased productivity.
  • Enhanced communication flow within the organization.
  • Successful completion of special projects and initiatives as defined by the CEO.
  • Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.
Requirements:
Education: Bachelor's degree in Business Administration, Management, or a related field.
Experience: Minimum of 5 years of experience supporting C-level executives or senior management, preferably in a fast-paced corporate environment.
Language Skills: Proficiency in English (written and spoken) is required, along with strong Arabic communication skills.
Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom). Experience with project management software is a plus.

About Us:
Kaizen Asset Management Services is a dynamic organization committed to delivering exceptional results through teamwork and innovation.