Executive Coordinator
3 weeks ago
We are seeking a highly skilled and organized Executive Coordinator to join our team at MACE Group. This is a dynamic and challenging role that requires a strong ability to multitask, prioritize, and maintain confidentiality.
Key Responsibilities- Diary Management: Maintain complex and detailed management of one or multiple diaries, ensuring seamless coordination and organization of schedules.
- Meeting Coordination: Coordinate and prioritize meetings, book rooms, prepare documentation, and coordinate travel arrangements for senior management and teams.
- Communication and Correspondence: Handle incoming email and post, and respond or take action on behalf of senior management as directed.
- Expense and Timesheet Management: Maintain and assist with expenses and timesheets systems, ensuring accurate and timely submissions.
- Clerical Support: Perform general clerical duties, including data entry, filing, answering telephone calls, relaying messages, meeting and greeting guests.
- Reporting and Documentation: Prepare reports and documents internally and externally using Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- HR Support: Track staff resources, create new starter packs, verify HR documentation, and maintain holiday and absence records.
- Confidentiality and Security: Handle sensitive HR information and champion roles for InfoSec, CITB, and other relevant certifications.
- Project Coordination: Provide an over-arching Project Coordinator role, mentoring and supporting the wider admin teams and working closely with senior management.
- Leadership and Development: Potential line management responsibilities and organizing team, sector, or client events.
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Executive Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MACE Group Full timeJob SummaryWe are seeking a highly skilled and organized Executive Coordinator to join our team at MACE Group. As a key member of our administrative team, you will provide critical support to our senior management and contribute to the smooth operation of our business.Key ResponsibilitiesManagement Support: Provide complex and detailed management of multiple...
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Personal Executive Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Halian uae Full timeRole Overview:As a Personal Executive Coordinator at Halian UAE, you will play a crucial role in providing tailored support to senior executives. Your responsibilities will encompass a variety of tasks aimed at enhancing their productivity and ensuring their personal commitments are seamlessly managed.Key Responsibilities:Deliver personalized support to...
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Executive Administrative Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MatchaTalent Full timeOverviewWe are seeking a highly skilled Executive Administrative Coordinator to support our leadership team at MatchaTalent. This role is pivotal in ensuring the seamless operation of executive functions.Key ResponsibilitiesDiary Management: Oversee intricate scheduling and calendar management for executives, ensuring optimal organization of appointments and...
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Senior Executive Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates YS Capital Full timePosition OverviewWe are looking for a meticulous and proactive Executive Assistant to provide essential support to our executive leadership at YS Capital. The successful candidate will demonstrate exceptional communication skills, a keen eye for detail, and the capability to juggle multiple responsibilities efficiently. This position demands a professional...
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Senior Executive Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates YS Capital Full timePosition OverviewWe are looking for a meticulous and proactive Executive Assistant to provide essential support to our executive leadership at YS Capital. The successful candidate will demonstrate exceptional communication skills, a keen eye for detail, and the capability to juggle multiple responsibilities effectively. This position demands a professional...
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Event Coordinator
6 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full timeEvent Details ================ **Job Title:** Event Coordinator **Job Description:** Talent Pal is seeking a creative and dynamic Event Coordinator to join our team in Abu Dhabi. As an Event Coordinator, you will be responsible for assisting in the planning and execution of private luxury events. If you have a passion for presentation, excellent English...
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Administrative Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Naffco Electromechanical LLC Full timeJob Opportunity at Naffco Electromechanical LLCWe are seeking a highly skilled and experienced Executive Secretary to join our team. As an Executive Secretary, you will provide administrative support to our executives and play a key role in maintaining the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative...
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Project Coordinator
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates oilandgas Full timeJob SummaryAs a Project Coordinator at oilandgas, you will play a crucial role in ensuring the smooth execution of various project activities. Your primary responsibility will be to coordinate between end users, third-party contractors, and the Projects Division. You will be responsible for organizing resources required for executing planned activities,...
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Administrative Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Tiger Recruitment Ltd Full timeJob OverviewWe are seeking a highly organized and proactive Executive Support Specialist to support senior management in a dynamic and fast-paced environment. The ideal candidate will possess excellent communication skills, be capable of handling a wide range of administrative and executive support-related tasks, and must be able to work independently with...
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Project Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates National Petroleum Construction Company Limited Full timeJob SummaryWe are seeking a highly skilled Operations Manager to join our team at National Petroleum Construction Company Limited. As an Operations Manager, you will be responsible for overseeing the execution of mobilisation plans, coordinating activities between departments, and ensuring compliance with HSE standards.Key ResponsibilitiesDevelop and...
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Event Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Ethara Full timeJob OverviewThe Event Coordinator is responsible for coordinating and executing a variety of events at Ethara. This role involves detailed planning, managing logistics, and ensuring that all events run smoothly. The Event Coordinator works closely with clients, vendors, and internal teams to deliver high-quality events that meet or exceed expectations.Duties...
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Project Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Sundus Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Sundus. As a key member of our project management team, you will play a critical role in ensuring the smooth execution of our projects.Key ResponsibilitiesProject Administration: Collaborate closely with Project Managers to manage administrative...
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Lifting Operations Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Asterix Communications Full timeJob PurposeThe Appointed Person shall be in overall control of the Lifting operations, ensuring compliance with industry standards and regulations.Key ResponsibilitiesCoordinate and execute lifting operations, ensuring the safe and efficient movement of equipment and personnel.Select and utilize suitable lifting appliances and accessories, adhering to...
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Office Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Graphic Packaging International - Europe Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Graphic Packaging International - Europe. As a key member of our operations team, you will be responsible for ensuring the smooth functioning of our office and providing exceptional support to our executives and staff.Main Responsibilities:Oversee the...
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Event Coordinator
6 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MNR Solutions Pvt. Ltd Full timeAbout the RoleMNR Solutions Pvt. Ltd is seeking a skilled Event Organizer to join our team. As an Event Organizer, you will be responsible for the end-to-end production of events, working with clients across various industries and event types.Key ResponsibilitiesCoordinate and execute events, including conferences, corporate events, award ceremonies, product...
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Administrative Executive Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Abu Dhabi Global Market ADGM Full timePosition OverviewWe are seeking a highly skilled Senior Executive Support Specialist to provide comprehensive administrative assistance to our senior leadership team at Abu Dhabi Global Market (ADGM). The ideal candidate will thrive in a dynamic and fast-paced environment, demonstrating exceptional organizational abilities and a proactive approach to...
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Project Engineering Coordinator
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates National Petroleum Construction Company Limited Full timeJob Title: Sr. Project Engineering CoordinatorJob Summary:We are seeking a highly skilled and experienced Sr. Project Engineering Coordinator to join our team at National Petroleum Construction Company Limited. The successful candidate will be responsible for coordinating engineering activities and facilitating the timely issue of all engineering documents...
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Operations Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Wood Full timeJob Description**Project Control Specialist** at WoodWe are seeking a highly skilled Project Control Specialist to join our team at Wood. As a key member of our project control team, you will be responsible for ensuring the successful execution of projects by reviewing and implementing project control procedures.**Project Scheduling and Progress...
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Wireline Operations Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Weatherford International Ltd. Full timeKey ResponsibilitiesOperational Oversight:Collaborate closely with stakeholders, including Contract Administrators, Drilling Engineers, production teams, and reservoir engineers, to ensure seamless execution of daily and upcoming wireline activities.Monitor daily wireline operations and forecast wireline activity for assigned rigs and Work Orders.Coordinate...
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BIM Coordination Specialist
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates GHD Full timePosition OverviewAs a BIM Manager at GHD, you will play a crucial role in overseeing the integration of Building Information Modeling (BIM) processes within our projects. Your expertise will ensure that our information management strategies are executed effectively, enhancing collaboration and project delivery.Key ResponsibilitiesComprehensive Knowledge:...