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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates Kspan General Contracting LLC Full time

We are seeking a highly organized and experienced Administrative Support Specialist to join Kspan General Contracting LLC as an Executive Assistant - Operations. The ideal candidate will play a crucial role in supporting the administrative functions of our construction company.

**Key Responsibilities:**

  • Provide administrative support to the executive team and project managers, ensuring seamless day-to-day operations.
  • Manage and coordinate office activities and operations to secure efficiency and compliance with company policies, procedures, and best practices.
  • Prepare and manage documents, reports, and correspondence in Arabic and English, maintaining high standards of accuracy and attention to detail.
  • Schedule and coordinate meetings, appointments, and travel arrangements, ensuring timely and effective communication.
  • Maintain organized filing systems and ensure accurate record-keeping, adhering to company standards and regulatory requirements.

**Qualifications:**

  • Proven experience as an Administrative Support Specialist, Executive Assistant, or in a similar role within a construction company, with a strong understanding of administrative operations and procedures.
  • Fluent in both Arabic and English, with exceptional written and verbal communication skills, and the ability to communicate effectively with diverse stakeholders.
  • Proficient in MS Office Suite and office management software, with a strong understanding of technology and its applications in administrative settings.
  • Strong organizational and multitasking abilities, with a proven track record of prioritizing tasks and managing multiple projects simultaneously.
  • Attention to detail and problem-solving skills, with the ability to analyze complex issues and develop effective solutions.

**Requirements:**

  • Bachelor's degree in Business Administration, Secretarial Studies, or a related field, with a strong foundation in administrative principles and practices.
  • Previous experience working in the construction industry is a definite asset, with a strong understanding of industry-specific procedures and regulations.
  • Ability to handle sensitive and confidential information with discretion, maintaining confidentiality and upholding company standards.

**Preferred Skills:**

  • Familiarity with construction industry terminology and best practices, with a strong understanding of industry-specific procedures and regulations.
  • Ability to work independently and collaboratively in a fast-paced environment, with a strong focus on teamwork and collaboration.