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Receptionist

2 months ago

Dubai, Dubai, United Arab Emirates Subsea7 Full time
Job Title: Receptionist

We are seeking a highly organized and detail-oriented Receptionist to join our team at Subsea7. As a key member of our front office team, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our reception area.

Key Responsibilities:
  • Greeting and Welcoming Guests: Greet and welcome guests as soon as they arrive at the office, assist them to log in to our Teams-go system, and print their visitor's pass.
  • Directing Visitors: Direct visitors to the appropriate person in all floors.
  • Phone and Email Management: Answer, screen, and forward incoming phone calls and provide basic and accurate information in-person and via phone/email.
  • Reception Area Maintenance: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
  • Office Security: Maintain office security by following safety procedures and controlling access via the reception desk.
  • Supply Management: Order front office supplies and keep inventory of stock.
  • Meeting Room Management: Update meeting room calendars and schedule meetings.
  • Expense Management: Keep updated records of office expenses and costs.
  • Visitor Induction: Coordinate with the HSE team for arranging visitors' HSE office induction and updating the welcome presentation to be displayed on the TV screens.
  • Parcel and Document Management: Take delivery of parcels/documents, ensuring they reach their intended recipient, and arrange documents and parcels to be despatched as instructed.
  • Parking Slot Administration: Assist the Facilities Administrator in the administration of the parking slots allotted to management.
  • Roaming Service Management: Activate/deactivate roaming services and maintain a register.
  • Office Supplies Management: Check office supplies (pantry/stationeries) and order same when necessary.
Professional Qualifications and Experience:
  • Bachelor's Degree: Bachelor's degree required.
  • Corporate Reception Experience: 2+ years of experience as a corporate receptionist.
  • Additional Certification: Additional certification in Office Management is a plus.
  • Language Skills: Can speak/write English fluently. Knowledge of Arabic language is an advantage.
Capability Profile:
  • Excellent Communication Skills: Excellent communication and interpersonal skills, ability to deal with people at all levels.
  • Group Values: Uphold Group values as detailed in Subsea7 Management System.
  • Proven Work Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Microsoft Office Suite: Proficiency in Microsoft Office Suite.
  • Communication Skills: Solid written and verbal communication skills (English and Arabic is a plus).
  • Resourcefulness: Ability to be resourceful and proactive when issues arise.
  • Organizational Skills: Excellent organizational skills.
  • Multitasking: Multitasking and time-management skills, with the ability to prioritize tasks.