Support Services Manager

7 days ago


Dubai, Dubai, United Arab Emirates ManpowerGroup Middle East Full time

This role requires an experienced Administrative Assistant to support various administrative tasks and ensure efficient communication across departments in our office in Dubai, UAE.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. They should also be proficient in Microsoft Office Suite and other office software.

Key Responsibilities:

  1. Admin Related:
    • Answering and directing phone calls, emails, and other correspondence to the appropriate team members.
    • Organizing and scheduling meetings, appointments, and travel arrangements.
    • Preparing reports, memos, invoices, letters, and other documents.
    • Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
    • Assisting with office management tasks, including ordering supplies and managing office equipment.
    • Managing calendars and meeting schedules for senior executives.
    • Coordinating internal communication and ensuring all necessary information is distributed promptly.
  2. HR related:
    • Supporting the onboarding process for new employees, including paperwork and workspace setup.
    • Supporting the offboarding process for employees exiting the company.
    • Working closely with IT for access setup for employees.
    • Working closely with HR to update employee documents and assist with immigration procedures.
    • Helping set up employee insurance.
  3. Finance:
    • Handling petty cash for the company.
    • Assisting with administrative tasks related to finance, such as updating company documents for banks and insurance policies.
  4. Paralegal:
    • Handling KYC-related documents and certification, and liaising with legal counsel on the same.
    • Renewing the company's license.
    • Supporting with issuing certificates of incongruencies, register of directors, register of members, share transfers, and other company documents.

Qualifications:

  • High school diploma or equivalent; additional qualifications as an Administrative Assistant.
  • Proven experience as an administrative assistant or in a related field.
  • Proficient in Microsoft Office Suite and other office software.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and manage time efficiently.
  • Attention to detail and problem-solving skills.
  • Excellent organizational and planning skills.
  • Ability to work both independently and in a team.


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