Executive Assistant to CEO: Strategic Support

4 days ago


Dubai, Dubai, United Arab Emirates Kaizen Full time

At Kaizen, we seek a highly skilled Executive Assistant to provide strategic support to our CEO. This role demands exceptional organizational abilities, strong communication skills, and the capacity to handle confidential information.

Key Responsibilities:

  1. Calendar Management: Manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with precision.
  2. Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.
  3. Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.
  4. Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.
  5. Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.
  6. Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.

Required Skills:

  1. Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.
  2. Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.
  3. Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.
  4. Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.
  5. Time Management: Manage and prioritize tasks efficiently to meet various demands.
  6. Discretion: High degree of professionalism and ethical handling of confidential information.

Outcomes Expected:

  1. Effective management of the CEO's time and priorities, leading to increased productivity.
  2. Enhanced communication flow within the organization.
  3. Successful completion of special projects and initiatives as defined by the CEO.
  4. Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.

Requirements:

Bachelor's degree in Business Administration, Management, or a related field.

Minimum of 5 years of experience supporting C-level executives or senior management, preferably in a fast-paced corporate environment.

Proficiency in Arabic (written and spoken) is required, along with strong English communication skills.

Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom).



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