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Administrative Executive

2 weeks ago

Dubai, Dubai, United Arab Emirates Alfa Laval Mid Europe GmbH Full time

About the Job

We are seeking a highly skilled and experienced Receptionist & Facility Executive to join our team in Dubai. This exciting opportunity offers a chance to work in a dynamic and fast-paced environment, providing exceptional support to our staff and maintaining a high level of customer service.

Main Responsibilities:

  • Facility Management:
    • Manage day-to-day operations of the office facilities, including maintenance, repairs, and renovations.
    • Oversee the procurement and inventory management of office supplies and equipment.
    • Ensure that all facilities meet health, safety, and environmental standards.
  • Customer Service:
    • Provide exceptional support to staff members, responding to their needs and resolving issues promptly.
    • Maintain a high level of customer satisfaction through excellent communication and interpersonal skills.
  • Negotiation and Contract Management:
    • Negotiate contracts with vendors and suppliers to secure the best possible deals.
    • Manage and maintain records of contracts, agreements, and vendor relationships.
  • Procurement and Inventory Management:
    • Source and procure goods and services from reputable vendors and suppliers.
    • Implement effective inventory management systems to minimize waste and optimize stock levels.

Your Profile

We are looking for a highly motivated and organized individual with excellent communication and interpersonal skills. You should have a minimum of 5 years of experience in a similar role, with formal qualifications in office administration or a related field.

Key Skills and Qualifications:

  • Education and Experience:
    • Degree in Office Administration or a related field.
    • A minimum of 5 years of experience in a similar role.
  • Communication and Interpersonal Skills:
    • Excellent written and verbal communication skills.
    • Strong interpersonal and negotiation skills.
  • Technical Skills:
    • Advanced knowledge of MS Office, particularly Outlook, Power BI, MS Teams, PowerPoint, Excel, and Word.

The Location

This position is based in Dubai, offering an exciting opportunity to work in a dynamic and fast-paced environment.

Why Should You Apply?

If you are a motivated and organized individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity. We offer a competitive salary package, opportunities for professional growth and development, and a collaborative and supportive work environment.