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Procurement and Workplace Officer

2 months ago

Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time
About the Role

We are seeking a highly organized and detail-oriented Procurement and Workplace Officer to join our team at Precision Hire Solution. As a key member of our operations team, you will be responsible for providing administrative support to our procurement and workplace department.

Key Responsibilities
  • Reception and Administration
    • Manage the reception of our DIFC Branch, including directing calls and taking messages as required.
    • Meet and greet office visitors and clients, providing a warm and welcoming experience.
    • Liaise with service companies to ensure key business equipment is maintained.
    • Handle management of Branch petty cash for day-to-day operational expenses.
    • Manage meeting room bookings and maintain the logbook record for visitors.
  • Business Line Support
    • Organize travel itineraries, including air travel, transfers, visas, and hotel bookings.
    • Schedule business meetings and collate all required documents.
    • Communicate with other Natixis offices worldwide.
    • Telephone/Video Conferencing: organize calls and liaise with participants.
    • Assist the SCM when his PA is on leave.
  • Workplace and Facilities
    • Ensure that Natixis offices are safe, clean, well-maintained, and functional.
    • Manage relationships internally with stakeholders and support functions, and externally with landlord and managing agents, supply partners to provide efficiency and business continuity to the Natixis Dubai offices.
    • Manage day-to-day incidents.
    • Manage the day-to-day requirements of the WELL & LEED certifications.
  • Administrative Support
    • Arrange corporate events, such as staff gatherings, seminars, and off-site meetings.
    • Manage the orders of printed materials, such as business cards, envelopes, letterheads, etc.
  • Communication
    • Assist the Head of Procurement & Workplace on communication-related topics.
    • Act as coordinator for corporate events and sponsorships.
    • Printing of all communication-related material.
    • Admin for the Middle East websites.
    • Manage internal communication channels (Yammer, SharePoint).
Requirements
  • Relevant experience and secretarial and administrative knowledge.
  • Good oral and written communication skills.
  • Good organizational, time management skills, and the ability to take initiative.
  • Excellent PC skills, including Word, Excel, and PowerPoint.
  • Attention to detail.
  • Flexibility and ability to multitask.
  • Experience of assisting Director levels and above on admin and travel arrangements.