Employee Experience Manager
5 days ago
Ghobash Group is dedicated to excellence in the engineering and construction sector, providing innovative solutions to its clients through a diverse portfolio of services.
Our Building Information Modelling and CAD services make construction processes easier, more efficient, and cost-effective. Our team of experts generates and manages digital 3D models that streamline decision-making throughout the project.
Founded in 1987, Ghobash Group has over 35 years of experience in delivering exceptional results.
Job Responsibilities:
The HR Coordinator is responsible for managing employee records, processing visas, and ensuring compliance with HR policies and local labor laws.
Key Activities:
- Manage and update all staff records, tracking the employee lifecycle from recruitment to exit.
- Collect, verify, and upload all employee documents into the HR system, ensuring data accuracy and completeness.
- Update the employee database regularly to reflect any changes in employment status, contracts, and other relevant details.
Tasks & Deliverables:
- Coordinate the visa processing workflow, including document collection, verification, and uploading into the Visa Management System (VMS).
- Work closely with the Public Relations Officer (PRO) to monitor visa application statuses and follow up on any pending cases.
- Ensure timely renewal of visas, work permits, insurance, and related legal documentation in compliance with labor laws.
- Maintain a tracker for visa and medical insurance renewals and cancellations.
Onboarding Process:
- Ensure all new hires receive and sign their employment contracts in a timely manner.
- Follow up with employees regarding contract completion and submission.
- Coordinate with new joiners to facilitate medical tests and biometric registrations as part of the onboarding process.
- Handle new joiners' accommodation and logistics management.
- Maintain an up-to-date onboarding checklist and ensure all requirements are met before employees begin their roles.
Employee Monitoring:
- Track new joiners, leavers, and employees on the bench daily to ensure accurate workforce planning.
- Generate periodic reports on employee movements and provide insights to HR leadership.
- Support workforce forecasting by maintaining updated records on employee availability and contract status.
- Create a daily bench monitor and leave monitor and ensure that it matches with the time sheets received.
- Follow up with employees and ensure they utilize their leaves and maintain a minimal leave balance.
HR Compliance:
- Ensure all HR processes and employee records comply with the organization's HR policies and local labor laws.
- Regularly review employee files to ensure compliance with documentation standards.
- Assist in audits and inspections by providing necessary employee records and reports.
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