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Document Coordinator

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates ICS Khalifa - International Community Schools Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Coordinator to join our team at ICS Khalifa - International Community Schools. As a key member of our administrative staff, you will be responsible for ensuring the smooth flow of documents and information within our organization.

Key Responsibilities
  • Visitor Management
    • Provide exceptional customer service to visitors, ensuring a warm and welcoming experience.
    • Handle inquiries and direct calls to the relevant personnel in a timely and efficient manner.
  • Mail and Document Handling
    • Receive, sort, and distribute mail and documents in a timely and organized manner.
    • Ensure all documents are properly filed and maintained in a secure and accessible location.
  • Human Resources Assistance
    • Support the HR team with recruitment, onboarding, and offboarding processes.
  • Document Management
    • File and maintain all incoming and outgoing documents with precision and attention to detail.
    • Scan and upload documents in accordance with company procedures.
    • Regularly review and update documents to ensure accuracy and compliance.
    • Archive files and ensure all team members have access to necessary documentation.
    • Retrieve files as requested by employees and management, maintaining confidentiality when necessary.
  • Administrative Support
    • Provide administrative and support services to the head office team, ensuring seamless communication and collaboration.
    • Ensure all team members are informed of new document versions and how to access them.
Requirements

To be successful in this role, you will possess excellent organizational skills, attention to detail, and the ability to maintain confidentiality. You will also be proficient in document management systems and have excellent communication skills.

What We Offer

As a Document Coordinator at ICS Khalifa - International Community Schools, you will have the opportunity to work in a dynamic and supportive environment, with a competitive salary and benefits package.