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Support Services Specialist

1 week ago

Dubai, Dubai, United Arab Emirates Blue Ocean Academy Full time
About the Job

We are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator.

The successful candidate will be responsible for maintaining the cleanliness and organization of our workspace, ensuring that all common areas, workstations, meeting rooms, and restrooms are consistently tidy and hygienic.

You will also assist with the setup and breakdown of office meetings, conferences, and events, ensuring that all materials and equipment are in place.

In addition, you will monitor and manage office supplies, including ordering, restocking, and maintaining inventory.

You will coordinate and ensure the smooth operation of office maintenance, including liaising with external service providers for repairs or cleaning.

Assist in filing and organizing documents, both physical and digital, to maintain an efficient filing system.

Support staff with logistical needs, including arranging courier services, handling deliveries, and distributing office mail.

Handle general office inquiries and direct them to the appropriate department or individual.

Ensure that office equipment, such as printers and copiers, are functional and report any malfunctions or issues.

Assist with the preparation of office-related reports or presentations as required.

Manage office calendars, schedule appointments, and assist with booking meeting rooms and other facilities.

Support new employee onboarding by preparing workspaces and necessary supplies.

Assist with the implementation of office policies, procedures, and health and safety protocols.

Perform other ad-hoc tasks or special projects as required to ensure the smooth running of the office.