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Executive Assistant to CEO

2 weeks ago

Dubai, Dubai, United Arab Emirates Inspire Selection Full time

**Inspire Selection**: We are seeking a highly skilled and experienced Executive Assistant to support our esteemed CEO in their day-to-day activities. As a key member of the executive team, you will be responsible for managing a busy schedule, coordinating meetings, preparing meeting agendas, and maintaining confidentiality.

Responsibilities:

  1. Diary Management: Manage the CEO's diary, including scheduling appointments, arranging meetings, and preparing itineraries.
  2. Meeting Coordination: Coordinate meetings with the CEO, ensuring timely arrival, preparation of materials, and minute-taking.
  3. Document Management: Handle highly confidential documents, ensuring secure storage and access control.
  4. VIP Protocol: Welcome VIPs, adhering to established protocols and ensuring seamless interactions.
  5. Presentation and Reporting: Create high-level presentations and reports using PowerPoint and Excel.
  6. Communication: Liaise with senior management, direct reports, and other stakeholders to ensure effective communication and coordination.
  7. Office Systems: Manage office systems, including filing, correspondence, and document management.
  8. Gatekeeping: Serve as the first point of contact for the CEO, filtering calls, emails, and visitors.

Requirements:

  • A minimum of 3 years' experience working in a similar capacity, with a proven track record of success.
  • An understanding of business acumen, enabling effective liaison with senior management.
  • Advanced MS Office skills, particularly in PowerPoint and Excel.
  • The ability to work independently, prioritize tasks, and maintain confidentiality.
  • A mature personality, proactive approach, and enthusiasm for delivering exceptional results.
  • Excellent communication and interpersonal skills, ensuring seamless interactions with all stakeholders.