Administrative Support Specialist
3 weeks ago
Company Overview:
Ventures Middle East is a leading management consultancy providing strategic business advisory services across the GCC and MENA regions. We are committed to driving business growth and excellence through innovative solutions and strategic insights. Our team values professionalism, dedication, and a positive attitude to help us achieve our goals.
Position Summary:
We are seeking a highly organized and personable Receptionist & Administrative Assistant to manage our reception area and provide administrative support to our management team. The ideal candidate will have excellent communication skills, a talent for multitasking, and the ability to interact effectively with individuals at all levels of the organization.
Key Responsibilities:
- Manage the Reception Area: Greet visitors, direct them to the appropriate departments, and maintain a clean and organized reception area.
- Administrative Support: Handle and organize administrative duties, including processing documents, correspondence, and other tasks as required.
- Communication and Coordination: Operate the telephone switchboard, answer calls, screen messages, and forward calls to the concerned employees.
- Record Keeping and Maintenance: Maintain accurate records, manage the company car log and usage, and update the contact details for the company directory.
- Mail and Supply Management: Monitor and sort incoming mail, arrange courier services, and manage office supplies.
- Conference Room Coordination: Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
- Document Preparation: Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
- Confidentiality and Discretion: Handle confidential information with discretion and uphold confidentiality at all times.
Requirements:
- Education: Bachelor's degree in a related field.
- Experience: At least 1-2 years of experience working as a receptionist or secretary.
- Residency: Must be currently residing in the UAE.
- Communication Skills: Excellent verbal and written communication skills.
- Technical Skills: Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Organizational Skills: Strong organizational skills and the ability to interact effectively with all levels of the organization.
- Time Management: Ability to multitask and manage time effectively.
Application Process:
Interested candidates are invited to submit their resume and cover letter or apply directly via our website.
Remote Work: No
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