Document Controller
1 month ago
**Job Title**:Document controller / Receptionist (Female)
**Department**:Admin General (AG)
**Location**: JAFZA Dubai, UAE
**Short job description**:
- Welcome guest with a professional and cheerful outlook.
- Provide general administrative support.
- Responding to the guest inquiry and requirements.
- Keep track of the upcoming appointments of the guest.
- Maintain the official records and update as necessary.
- Bookkeeping, planning skills and knowledge of associated computer software.
- Handle all incoming telephone calls professionally and direct them to respective person.
- Corresponded to general questions that clients and vendors had about the company or business
- Responsible for arranging courier pick-ups/deliveries of documents and non-documents.
- Responsible for arranging gate and security passes (LGP) for visitors and goods
- Assist purchase and sales department for the documentation requirement like Material Safety Data Sheet and Technical Data Sheet, COA etc.
- Manage petty cash within defined spending limits maintaining full audit trail of the transactions
- Maintain the physical and digital filing of accounting supporting docs in orderly manner
- Follow-up on expiry and renewal and of various annual maintenance, support, or service contracts
- Maintain and periodically update the various spend tracking templates i. e. Utility bills, credit card and petty cash spending etc.
- Follow-up with admin and logistic vendors for periodic statement of accounts and match the invoices with vendor statements.
- Secretarial work and structured documentation of business transactions
**Preferred experience and personal skills**:
- Knowledgeable and ability to handle MS Office tools for completing the required and assigned organizational tasks and duties.
- Excellent organizational skills.
- Prior exposure as a receptionist in a professional corporate setting or company.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Willingness to learn.
- Immediately available is preferred.
**Working hours per Week: Full Time**
**Starting day: ASAP**
**What we offer/Compensation & Benefits**:
- A full-time position with a competitive salary
- Employment Visa, Class A Group Medical insurance plan, Paid annual leave and time off work, yearly Airfare allowance and End of service benefits
- 5 day working week from Monday to Friday
- A genuinely positive and supportive work culture.
- We value equal employment opportunity and are committed to promoting fairness, Transparency, Integrity, Safety and Compatibility
- Our mentoring program, Personnel Development Project and Academy training framework is designed to support your career at all stages.
Application Question(s):
- How many years of experience you have as a Document Controller/Reception
- What is your expected salary?
- What is your notice period?
- Do you have experience in JAFZA?
Application Deadline: 03/02/2023
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