Project & Office Coordinator - Group Management

4 weeks ago

Dubai, United Arab Emirates Chalhoub Group Full time

**INSPIRE | EXHILARATE | DELIGHT**

For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work.

To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.

**What you'll be doing**

The job holder of this position is responsible for high-level administrative support by conducting research, preparing reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The job holder is also responsible of supporting the Corporate Initiatives team in the efficient running of key project and initiatives: coordination of a project, in addition to precise reporting of the project progress vs the target handover, and the quality of the execution.

Notably actively supporting and leading specific streams of work under the Alumni Community initiative.

**What you’ll need to succeed**

Project-based
- Review selected documents that come to the Office of the Manager and make recommendations for actions and next steps
- Liaise with relevant individuals, departments, and external customers and suppliers on Manager’s behalf and ensure smooth and efficient communication flow
- Assist in presentations and other reports and documents as needed
- Manage in coordination relevant stakeholders based on project needs
- Proactive liaison with clients and clients business partners with regard to the project
- Proactive liaison with project team members and with other divisions whenever required
- Assist in planning and organising any relevant meetings, sessions, workshops
- Create and maintain database and spreadsheet files
- Follow-up on progress of directives and projects managed by the Manager
- Conduct research and prepare relevant reports according to guidelines and project requirements
- Produce status summaries of verified project as per a specific calendar (follow up approval cycles, and report delays; material deliveries; gather information for project cost estimation; prepare quotations per project and relevant elements)

Office-based
- Handle management of necessary tools and tech requirements for the smooth and efficient running of projects
- Arrange and coordinate events etc. when required
- Handle all digital archiving of documents, records, and reports
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Assist team in all office needs

**What we can offer you**

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts. To view all our perks and benefits, click here.

**We Invite All Applicants to Apply**

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

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