Facilities Assistant

2 weeks ago


Abu Dhabi, United Arab Emirates Aspen Heights British School Full time

**Description**

Facilities Assistant

Purpose of Role

The purpose of the Facilities Assistant covers the various activities of facilities operations and administration in the school. They are the first point of contact for staff during daily school operations to provide a professional organized service to all members of staff ensuring their needs are met alongside those of the relevant regulatory bodies. The post holder supports the Facilities Manager in facilitating the requirements of all staff and admin functions in the school.

About the School:
Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Facilities Assistant Key Responsibilities

Administrative duties must undertake various tasks, including:

- Undertake accountability for all aspects of the school’s apartments’ billing procedures pertaining to Abu Dhabi Distribution Company (ADDC), Municipality, and respective cooling companies for all the staff accommodations.. This encompasses the diligent handling of bill forwarding processes and effective coordination and resolving issues with the relevant staff members to ensure seamless management of associated responsibilities.
- Liaise and coordinate with the department for all staff accommodation logistics requirements and maintenance.
- Be responsible for administration and clerical duties asked of you, including correspondence, records, databases for the school and across all teams and ensure all details of a task are complete.
- Meet and greet visitors and parents with a welcoming, professional, enthusiastic and pleasant disposition
- Liaise with facilities with regards to ordering refreshments for school.
- Provide inter-departmental assistance as requested
- Contribute to whatever school, team or office goal that has been identified
- Assist admin team with organizing school events and manage hospitality for meetings and events/functions throughout the year
- Provide an effective and efficient office support function for all the school sections, as required.
- Work towards enhancing the quality and efficiency of support and service
- Establish and maintain effective working relationships with other school staff members and contribute to the general well-being
- Support and provide necessary information to other members of the administrative and support services team.

General
- To complete all other tasks that can be reasonably expected
- To be fully aware of Health and Safety across the school
- A clear communicator at all levels; direct yet sensitive to other’s points of view.
- Committed to developing positive relationships with all members of the school community.
- A supportive colleague
- a ‘critical friend’ who maintains confidentiality at all times.
- A good problem solver.
- Highly organised.
- Flexible, positive and adaptable to change.
- Personable, enthusiastic, collaborative and committed.

Health and Safety
- Perform all playground duties on time when assigned and with due diligence to safeguard Aspen students
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
- Maintain an awareness of all the health and safety measures to be taken when in school
- Assist in implementing all policies and rules governing school operations and conduct
- Ensure that, all the necessary health and safety rules and procedures are being followed

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

Skills, Qualifications and Experience

Minimum Educational Qualifications Required for the Role
- Bachelor’s Degree in releva



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