Receptionist & Admin Executive

4 months ago


Dubai, United Arab Emirates Zahrawi Medical Full time

**About Zahrawi Group**:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

**job Brief**: The Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.**ACCOUNTABILITIES**

**Policies & Procedures**:

- Adhere to all Zahrawi Policies & Procedures as applicable.

**Reception**:

- Managing the reception area; welcoming visitors and directing them to the right place.
- Maintaining international phone log, Zahrawi extensions and updating them frequently.

**Administration**:

- Maintaining meeting rooms schedule and arranging the bookings as per importance and capacity of rooms.
- Hotel Credit Applications, forms and documents that require Zahrawi information filling and signing from the respective approvers.
- Handling the monthly birthday calendar and design.

**Office Coordination**:

- Coordinating with Office assistants for any guests that need to be offered any assistance.
- Addressing technical issues to the IT department and Supporting IT to ensure all connections are running well in the office.

**Management Coordination**:

- Arranging the Group CEO & MD’s teams calls and following up with the attendants.
- Attending all the Events Planning Virtual Meetings and ensuring bringing up creative ideas, following up with the plan and arranging the events in Dubai office.

**Local Hotel & Events Bookings**:

- Coordinate with all Zahrawi Gulf employees regarding any local hotel arrangements (Dubai & Northern Emirates).
- Maintain agreement with hotel partners for procuring (hotel bookings, meeting room arrangement, Airport transfers and other Events) for employees, VIP suppliers and visitors.
- Arrange bookings as per the requested details, secure all necessary approvals before proceeding with any booking request.
- Arranging the invoices against the bookings with their corresponding supporting documents (vouchers/confirmation and approvals) prior to submission to Accounts Payable team for payment.
- Maintaining the Masterfile of the hotel & events excel sheet to keep track of the transactions and invoices.
- Scanning the invoices along with their supporting documents and maintaining them in one folder.
- Frequently following up with the partners for the invoices to ensure the updated submission to Finance team in the same month of transactions. If by any chance all invoices cannot be obtained in the same month, submitting a Provision report to Finance team is mandatory.
- Preparing a monthly productivity report for all the transactions made during the month with all the necessary data.

**REQUIREMENTS**
- **Education**: Bachelor’s degree
- **Additional details**:

- **Experience**: 2+ years of experience as applicable
- **Job Specific Skills**: Organization skills, documentation skills, Excellent Microsoft Office skills, Good communication skills

Location: UAE - Dubai

**Job Type**: FULLTIME

Job Posting Date: 03-04-2024

Division/Department: Administration


  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates DynSec Cyber Risk Management Services Co. Full time

    Our company is seeking a **Receptionist cum Admin (Female)** who will be in charge of managing and supervising all reception-related activities and other admin task. **Responsibilities**: Answer telephone calls and take messages or forward calls Schedule and confirm appointments and maintain calendars Greet, welcome, and direct visitors entering and leaving...

  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates DynSec Cyber Risk Management Services Co. Full time

    Our company is seeking a **Receptionist cum Admin (Female)** who will be in charge of managing and supervising all reception-related activities and other admin task. **Responsibilities**: Answer telephone calls and take messages or forward calls Schedule and confirm appointments and maintain calendars Greet, welcome, and direct visitors entering and leaving...

  • Admin Receptionist

    5 months ago


    Dubai, United Arab Emirates Aims Global Business Corporation Full time

    We are hiring a _**ADMIN CUM RECEPTIONIST**_ We are seeking a meticulous and tech-savvy **ADMIN CUM RECEPTIONIST **Handle incoming calls, feedbacks and enquires from clients or customers. Responsible Office Administrator cum Receptionist to THE DIRECTOR'S OFFICE to organize our company’s day-to-day operations and assist the Director's schedule of meeting...

  • Admin Receptionist

    5 months ago


    Dubai Silicon Oasis, United Arab Emirates Aims Global Business Corporation Full time

    We are hiring a **ADMIN CUM RECEPTIONIST** **We are seeking a meticulous and tech-savvy ADMIN CUM RECEPTIONIST Handle incoming calls, feedbacks and enquires from clients or customers**. **Provide customer service at front desk.Responsible Office Administrator cum Receptionist to organize our company’s day-to-day operations.** **Key Responsibilities**: -...

  • Admin Receptionist

    2 weeks ago


    Dubai, United Arab Emirates ELEGANCE POLY CLINIC LLC Full time

    **Job Title: Clinic Admin Receptionist** **Location**: Dubai, UAE **Job Type**: Full-Time **About Us**: We are a leading aesthetic and skincare clinic located in Dubai, committed to delivering exceptional care and services to our clients. We are looking for a highly organized, personable, and efficient **Clinic Admin Receptionist** to join our...

  • Receptionist/admin

    4 months ago


    Dubai, United Arab Emirates Leading Properties Full time

    Admin/Receptionist (FEMALES ONLY) Description: - To manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks - As a Front Desk Receptionist, you will be the first point of contact for our company - Our Front Desk Receptionist s duties include offering administrative support across the organization You will...

  • Admin Receptionist

    4 weeks ago


    Dubai, United Arab Emirates Aims Global Business Corporation Full time

    We are hiring a _**ADMIN CUM RECEPTIONIST**_ We are seeking a meticulous and tech-savvy **ADMIN CUM RECEPTIONIST **Handle incoming calls, feedbacks and enquires from clients or customers. Responsible Office Administrator cum Receptionist to THE DIRECTOR'S OFFICE to organize our company’s day-to-day operations and assist the Director's schedule of meeting...


  • Dubai, United Arab Emirates Multi Businesses Full time

    Dear Applicants, We are urgently hiring an Female Receptionist cum Admin Assistant in Dubai. Applicants Must Have - Good Communication Skills, At least 3 years of Admin/Receptionist experience, Must be able to handle work pressure. You can share your CV at 0522981010. Thanks Pay: AED2,500.00 - AED2,700.00 per month **Experience**: - Food Serving: 1 year...

  • Admin Receptionist

    4 months ago


    Dubai, United Arab Emirates Oia Properties Full time

    **Looking for an Admin Receptionist** **Must have atleast 2-3 years experience in Real Estate on the same role** - Responsible for making sure that all leads are entered in the CRM, updated with agent’s remarks. - Prepares listing form and doing the listing in the CRM in behalf of Agent. - Checking the quality of the listing in CRM and it’s verification...

  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates Zurich Electro Mechanical LLC Full time

    Zurich Electro Mechanical LLC looking for an experienced Receptionist cum Office admin (female). Applicant must have minimum 2 years experience in UAE Should possess good communication (English) skill Hindi language communication would be an advantage Should be ready to join immedietely **Salary**: AED2,000.00 - AED3,000.00 per month Application...

  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates Oasis Enterprises LLC Full time

    Looking for Receptionist cum Admin who can join immediately! The one who applied with notice period will be automatically rejected Requirements: - Minimum 2 years GCC experience. Duration : Permanent/Full Time **Salary**: AED3,000.00-3,500.00 depend on experience Office Location: Garhoud, Deira Monday to Friday 9am-7pm **Salary**: AED3,000.00 -...

  • Admin Receptionist

    5 months ago


    Dubai Healthcare City, United Arab Emirates Bulb General Trading LLC Full time

    We are urgently looking for a Receptionist Cum Administrator for our Company: Following are the requirements: Minimum of 2 years of experience in UAE as Receptionist / Admin Fluent in English and Arabic Direct contact to the CEO to the company Skilled in drafting letters, reports and familiar with MS Office Software Answering incoming phone calls and...

  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates Oasis Enterprises LLC Full time

    Looking for Receptionist cum Admin Requirements: - Minimum 2 years GCC experience. Duration : Permanent/Full Time **Salary**: AED3,000.00 per month Office Location: Garhoud, Deira Monday to Friday 9am-7pm Visa Type: Visa Expiration Exact Date: **Job Type**: Permanent Application Question(s): - Visa Status **Job Types**: Full-time,...


  • Dubai, United Arab Emirates Printstore Printing and Publishing Services Full time

    **Job Description: Receptionist and Admin Assistant in Deira, Dubai** Position Overview: We are seeking a highly organized and professional Receptionist and Admin Assistant to join our team in Deira, Dubai. As the first point of contact for our company, you will play a vital role in providing exceptional customer service and administrative support. This...


  • Dubai, United Arab Emirates Shahrzad Trading Full time

    **Receptionists/Admin** are responsible for handling many of the administrative tasks that allow an office to function efficiently. This typically includes answering phones, directing calls, greeting visitors, and preparing rooms for meetings and training. To be successful, receptionists need to have excellent communication and organizational skills. Our...

  • Receptionist Admin

    5 months ago


    Dubai, United Arab Emirates Oasis Enterprises LLC Full time

    Looking for Receptionist cum Admin Requirements: - Minimum 2 years GCC experience. Duration : Permanent/Full Time **Salary**: AED3,000.00 per month Office Location: Garhoud, Deira Monday to Friday 9am-7pm Visa Type: Visa Expiration Exact Date: **Job Type**: Permanent Application Question(s): - Visa Status **Job Types**: Full-time,...

  • Admin Receptionist

    5 months ago


    Dubai, United Arab Emirates Hair Garage Full time

    Looking for female Admin/Receptionist with at least 5 years experience at salon. - Warmly greet clients, walk them to the proper beauty station and inform assigned technicians of their arrival - Process transactions (cash and credit cards) and issue receipts - Offer beverages and chat with clients who are in the waiting area - Welcome walk-ins, answer...


  • Dubai, United Arab Emirates Nathan & Nathan HR Full time

    Our client is a **leading vegetable bulk commodity trader and sea vessels logistics operator and owner**. Proud to be a global player in the industry, procuring commodities such as **corn, soybeans, wheat, barley, and more **from various origins across the world, including Latin America, North America, Europe, and Asia. We are looking for a **Front Desk &...

  • Admin Receptionist

    5 months ago


    Dubai, United Arab Emirates Maidcorner.com Full time

    MaidCorner Cleaning Services, a leading cleaning company, is seeking Admin cum Receptionist to join our team. **Responsibilities**:r - Handle incoming calls, inquiries, and schedule online/offline appointments efficiently - Assist in managing administrative tasks and maintaining records - Coordinate with the cleaning staff to ensure smooth operations with...

  • Admin Receptionist

    4 months ago


    Dubai, United Arab Emirates SCENT Arts LLC Full time

    **Company Description** SCENTArts is a business that helps other businesses find or formulate the perfect fragrance to help them achieve their business objectives. In today's market consumers are craving emotional relationships with brands and finding the right scent can help businesses deliver. We are based in Dubai, United Arab Emirates. **Role...