Personal Assistant for CEO
3 weeks ago
ANY APPLICATION DOES NOT MEETS THE BELOW SKILL WILL NOT BE CONSIDRED.
**AT LEAST 5 YEARS OF EXPERINCE IN DUBAI IN THIS FIELD INCLUSIVE OF THE BELOW**:
- MUST HAVE EXPERINCE IN HANDLING VARIOUSE VISAS APPLICATIONS / SCHENEGEN VISA PROCEDURES AND REQUIRMENTS.**
**- MUST HAVE EXPERINCE IN MANAGING CEO HOME REQUIRMENTS, SUCH AS PETS, UTILITIES, MAINTENANCE, ETC...**
**- MUST HAVE EXPERIENCE IN HANDLING LEXURY CARS INSURANCES AND RENEWALS PROCESS.**
**- FEMALE ONLY WITH AGE RANGE 28 - 37 YEARS.**
A Personal Assistant works with senior staff to provide one-to-one support. Typically, PA secretary supports senior managers by offering administrative help such as monitoring, drafting communications on their behalf, planning and organizing meetings and their travel. A Personal Assistant-secretary needs to have a deep understanding of the company and know who the key personnel are, as they are representing a senior member of staff. For this same reason, it is important a PA secretary has great interpersonal skills, is well-presented and professional.
Administrative Function Responsibilities:
1. Reporting to senior management and performing secretarial and administrative duties.
2. Typing, formatting, and editing reports, documents, and presentations.
3. Entering data, maintaining databases, and keeping records.
4. Liaising with internal departments, answering calls, and making travel arrangements.
5. Scheduling appointments, maintaining an events calendar and follow-up of its memorandums.
6. Copying, scanning, and taking notes.
7. Preparing facilities for scheduled events and arranging refreshments, if required.
8. Observing best business practices and etiquette.
9. Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
10. Advanced typing, note-taking, recordkeeping, and organizational skills.
11. Knowledge in using office equipment’s, printers, copiers, scanners, and fax machines.
12. Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
13. Preparing and managing all related governmental and authorities’ transactions and documentations such (visas, renewal, submission & follow-up).
14. Managing director’s house related utilities, contracts renewal and its annexes, maintenance and any other requirements to ensure smooth day-to-day flow.
15. Managing director’s cars such as dealing with authorities and vendors in terms of (renewal, maintenance, car service schedule, insurance coverage and any other related tasks).
The area of the above stated tasks to be served for two entities (Zieda Aesthetic Clinic & Zieda Beauty Lounge).
EDUCATION
- High school diploma or higher
EXPERIENCE
- At least 5-8 years of experience as a secretary / personal assistant in similar position.
LANGUAGE SKILLS
- English (compulsory)
**Job Types**: Full-time, Contract
Contract length: 24 months
**Salary**: From AED4,000.00 per month
Ability to commute/relocate:
- Jumeirah: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 15/01/2023
Expected Start Date: 15/01/2023
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