Purchase Administrator

2 months ago

Jebel Ali, United Arab Emirates Pure Born Family Care Requisites Trading FZE Full time

_**Position Overview**:_

As a Purchase Administrator, you will play a crucial role in ensuring smooth and efficient procurement operations within our organization. Your responsibilities will revolve around managing various administrative tasks related to purchasing, inventory, compliance, and documentation.
- **Key Responsibilities**:_

1. Maintain/Update Compliance Requirement Records:
The Purchase Administrator is responsible for ensuring compliance with applicable regulations and internal policies related to procurement. This includes keeping track of compliance requirements, updating records, and ensuring that all procurement activities adhere to the necessary guidelines.

2. Maintain Accurate Inventory Count Records:
Maintaining an accurate and up-to-date inventory count is essential for effective procurement management. The Purchase Administrator is responsible for recording and tracking inventory levels, coordinating with relevant departments, and ensuring proper stock management to avoid shortages or excesses.

3. Maintain Paperwork E-archive:
The Purchase Administrator is responsible for maintaining an organized and easily accessible archive of procurement-related paperwork. This includes purchase orders, invoices, contracts, and other relevant documents. Efficient record-keeping is essential for audits, supplier evaluations, and internal reporting.

4. Prepare Outbound Shipment Documents:
When goods need to be shipped to suppliers or customers, the Purchase Administrator prepares the necessary outbound shipment documents. This includes coordinating with logistics teams, ensuring accurate documentation, and complying with shipping regulations.

5. Prepare Purchase Orders:
The Purchase Administrator is responsible for generating and issuing purchase orders to suppliers. This involves liaising with various departments to gather purchase requirements, verifying pricing and availability, and preparing purchase orders accurately and in a timely manner.

6. Maintain Purchase Records:
To ensure transparency and traceability, the Purchase Administrator maintains detailed records of all procurement transactions. This includes recording purchase orders, invoices, delivery receipts, and any other relevant documentation. Regularly updating and organizing these records is essential for financial tracking and supplier management.

7. National/International Sourcing:
In some cases, the Purchase Administrator may be responsible for sourcing goods and services from national or international suppliers. This involves researching potential suppliers, comparing quotes, negotiating contracts, and ensuring the best value for the organization.
- **Qualifications**:_
- Education: Bachelor's degree in business administration or related field (preferred).
- Experience: Previous experience in procurement or purchasing roles.
- Procurement Knowledge: Familiarity with procurement processes, sourcing strategies, and supplier evaluation.
- Analytical Skills: Ability to analyze data and make informed decisions.
- Organizational Skills: Strong organizational and time management abilities.
- Communication: Excellent written and verbal communication skills.
- Technology Proficiency: Familiarity with procurement software and Microsoft Office Suite.
- Ethics: Strong ethical standards and adherence to compliance requirements.

Overall, the role of a Purchase Administrator is crucial for efficient procurement operations. By maintaining compliance records, accurate inventory counts, and organized paperwork, they contribute to the smooth functioning of the procurement process and facilitate effective decision-making within the organization.

**Salary**: AED1.00 - AED2.00 per month

Ability to commute/relocate:

- Jebel Ali: Reliably commute or planning to relocate before starting work (preferred)

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